General Summary

Assumes responsibility for financial accounting of the Programme "Energy Future Africa" and supports the financial manager in the daily running of the financial transactions of the office and programmes.

Responsibilities and tasks:

1 Preparation, set-up and filing of cheque and electronic payments:
Verifies supporting payment documentation according to BMZ and other donor requirements.
Set-ups recipients and payments in electronic banking
Issues cash
Files completed
2 Project partners and HBS offices (under the supervision of the Finance Manager):
Verifies financial reporting of project partners in the Programme "Energy Future Africa" as well of the HBS offices in Kenya, Nigeria and
Supports project partners and HBS offices in their requests for payment and financial reporting.
Supports the Finance Manager in disbursements to the project partners and HBS offices.
Maintains overview on financial planning and budget expenditures in the Programme "Energy Future Africa".
Verifies financial reporting of other project partners and office projects.
Supports and follows-up on queries regarding project partner
Ensures that project partners' questions relating to budgeting, relevant financial rules and regulations, and financial reporting are being addressed in collaboration with the responsible programme managers and the finance
Supports financial capacity building and training measures for HBS's project partners in collaboration with other HBS Southern Africa Staff and HBS Head
Supports the year-end audit in order to ensure that required audit reports are available according to the HBS
3 Data capturing on Navision:
Captures data on Navision accounting system like budgets of project partners, monthly ledger bookings and expenditure of the programmes, input of project partner, cost centre information and supplier
Does bank reconciliation on
Files financial documents and
4 Administration and other support:
Provides administrative support where
Supports compliance with HBS and BMZ regulations and
Supports legal compliance with relevant financial
5 Assistance to the Regional Director and the Programme Managers
Assists with logistics for events (i.e. workshops, conferences etc.), upon
Co-ordinates travel arrangements for delegates to events, upon
Co-ordinates accommodation arrangements for delegates to events, upon
Ensures that delegates to events are reimbursed for per diems or other expenses according to HBS financial guidelines, upon
6 Assistance to the Finance Manager
Substitutes Financial Accountant () during his/her absence
from 1 July 2017 - 31st October 2018