Head of Payroll - Somerset West Verfied

Salary Negotiable Somerset West, Western Cape Somerset West, Western Cape more than 14 days ago 12-01-2018 8:40:00 AM
09-03-2018 8:40:00 AM
Job Description:

Responsible for the overall supervision of the payroll department, operational and administrative function for a staff compliment of 3,000 employees, comprising of 11 payroll companies;
Processing of Head Office Staff consisting of about 70 employees;
Manage, supervise and provide training to about 6 staff members;
To manage the development of payroll processes, initiate changes to maximize benefits of all supporting systems;
Ensure all clockings of employees is received regularly through GAAP & Micros clock system
Verify the integrity of all paperwork received for processing i.e. Leave, New starters, Terminations, Transfers, Salary increases, etc;
Manage and review all leave transactions using ESS;
Prepare monthly leave reports from ESS;
Review all terminations packs and update the batches in VIP;
Prepare and manage payroll reports using ODBC/ Excel reporting, to establish cost effectiveness within the operational requirements of the business;
Exchange non-routine information using tact and good written and oral communication skills;
Handle all pay queries, provide feedback to parties concerned;
Exports file from GAAP & Micros into excel, to validate hours clocked;
Updating AWOL tracking sheet, following the strict company AWOL termination process;
Prepare & review variance reports for final approval by Financial Manager;
Prepare & review all ACB files for payment;
Prepare all third-party payments (Garnishees, unions, provident fund, etc);
EMP201 submission on SARS E-filing;
Setup of VIP GL accounts to export payroll journals into Sage Evolution accounting;
Export payroll journals for all companies, reconciliation of payroll GL accounts;
Review all provident fund withdrawal notifications;
Complete annual & bi-annual submissions on Easyfile, EMP501 submission & Employee Bulk Income Tax Registration on Easyfile;
Complete & submit annual WCA Assessment;
Set up of Equity Reports;
Reconciliation of all payroll GL accounts at financial year end, initiate necessary journal entries to rectify incorrect allocations;
Monthly reconciliation of VIP & Sage Evolution accounts (Staff savings, loans, 3rd Party Payments, Uniform deposits, etc);
Advanced excel skills to prepare reports and reconciliations using pivot tables, VLOOKUP’s, ODBC, etc.
Strong communication skills, both written and verbal;
Ability to maintain deadlines;
Ability to maintain confidentiality;
Attention to detail;
Regulatory compliance;
Monthly and annual bonus calculations;
Annual salary increase calculations;
Manage electronic payslips via ESS system;
Manage ETI claims and audits.

Qualifications:

Extensive VIP Premier software knowledge. Multi-company payroll processing. Must be familiar with ODBC and ESS (Employee Self Service)
A minimum of 4 years VIP Payroll processing experience with 3000 plus salaries
Minimum Qualifications: Matric and higher