HEAD OFFICE HR ASSISTANT - Stellenbosch

This exciting career opportunity will enable you to apply your business acumen to ensure that the company achieves its challenging objectives during the next phase of its growth in South Africa. The available position is that of a HR ASSISTANT AND HEAD OFFICE HR ADMINISTRATOR
Minimum qualifications + experience:
• Relevant HR Tertiary degree (must have)
• 5 years’ experience in an FMCG environment (must have)
• HR Admin experience (Experience working on HR Focus would be an advantage) - (must have)

• Excellent verbal and written communication skills and report writing skills
• Attention to detail and organizational skills
• Ability to work under pressure and adhere to strict deadlines
• Excellent interpersonal skills to deal with Executives as well as employees

The responsibilities of the position include:

HR Administration duties:
• Assist and support Recruitment and Selection for Head Office and on selected position for Head Office including
website/intranet administration.
• Knowledge on all HR end to end processes and procedures and be able to support HR Managers with issues.
• Monthly compilation of payroll input regarding all employee movements and data.
• Ensuring all data is up to date and aligned with Payroll.
• Responsible for all HR Information System administration and leave management.
• Super-user for the HR Information System and other HR/IT Systems; assist with reporting on the tool, pulling of reports and support to other users.
• Induction arrangements for new employees.
• Facilitate exit administration.
• Administration of the following: Personal records, training and development records, bursary records, induction records, leave, home loan applications, new appointment records, medical aid and provident/ retirement fund applications, terminations and work confirmations.
• Performing ad-hoc personal tasks for the executive from time to time as well as other ad-hoc requests from HR Team for assistance.
• Managing of expatriate placements and intra-company secondments, in order to support the business in the growth agenda in Africa.

Executive support to the HR Executive and the HR Team
• Manage executive’s diary by planning and scheduling meetings, teleconferences and special events.
• Planning, booking and catering for Functions.
• Local and international travel arrangements.
• Managing certain projects to ensure they stay on track and within budget.
• Provide process support where needed.
• Ensure that invoices are approved and submitted to finance on time.
• Assist with bursary and training admin.
• Create new vendors on system.
• Maintaining office supplies inventory.

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