Purpose:
Reporting to the HR Admin Team Lead, this role is responsible for providing support to the HR Business Partners and HR Support Partners by assisting with HR Administration.

Duties will include, but not limited to:

New Starter Induction / On-boarding Administration
• Preparation of new starter packs
• Drafting employee contracts
• Assisting with Admin Induction presentation
• Capturing of new starters
• Scheduling new starter 6 week catch-ups
• Scheduling new starter probation reviews

Staff Movement Administration
• Drafting of applicable job change letter
• Scheduling 6 week catch-ups
• Scheduling probation reviews
• Staff loans applications
• Salary advance application
• Processing Employee referrals
• Business claims
• Confirmation letters
• Maintain employee records (soft and hard copies)
• Processing Exits / Terminations
• Update HR databases (i.e. internal staff movements, disciplinary, terminations, etc.

Disciplinary / IR Administration
• Capturing and filing of all relevant IR documents

HR Reports
• Extracting data from the relevant HR system to compile reports requested from the HRBPS

Calendar management
• Booking meetings
• Managing the HRBP’s calendars

Payroll Administration
• Ensure that all relevant paperwork/information is provided timeously for payment processing
• Assist with payroll preparation and ensure that relevant documentation is submitted to Payroll before cut-off
• Assist with preparation of finance payments
• Assist company asset control administration

Ad-hoc administration

Essential Requirements:
• 2-3 years’ experience in providing HR administration support is essential
• 2-3 years’ experience using HR Admin/Payroll systems (e.g. VIP Softline, PeopleSoft, Workday)
• Knowledge of relevant labour legislation in relation to HR administration (BCEA, LRA & SDA) is essential
• Knowledge and experience using all MS Office applications

Job Requirements:
• Confidentiality is non-negotiable with high levels of integrity
• Ability to work efficiently and effectively across the business and HR Department
• Ability to communicate effectively across all levels of the business
• Ability to prioritize and plan your daily schedule
• Ability to multi-task in a changing environment
• Ability to work under pressure in a fast pace environment
• Strong commitment to providing exceptional service

Personal Competencies:
• Good interpersonal skills
• Strong verbal and written communication skills
• High levels of organisation and planning skills
• Exceptional attention to detail
• Deadline driven
• Strong sense of integrity

This position requires trust and honesty as it has access to financial details - therefore a credit and criminal record check will be conducted.
The qualifications identified herein are an inherent job requirement, therefore a qualification verification check will be done.
By applying for this role, and supplying the necessary details, you hereby grant us permission to apply for these checks. This will be done in a confidential manner, and solely for the purposes of verification.