Innovative manufacturing company based in the beautiful town of Stellenbosch is looking to employ a HR Assistant to support their HR Manager. Must be energetic, out of the box thinker, have strong multitasking, problem solving and time management skills.

KEY PERFORMANCE AREAS
PAYROLL FUNCTION
• Distribute and collate end of shift clocking report for signatures to supervisors (every 4-days).
• Collate leave forms and medical certificates and update clocking and leave records daily.
• Advise HRM of unauthorised absences for disciplinary action.
• Capture leave forms and update leave balances.
• Prepare Pastel Payroll for processing of hourly paid staff on a monthly basis.
• Load new employees and maintain current system.
• Assist with payroll queries.
• Maintain Provident fund membership list – monthly.

EMPLOYEE RECORDS
• Maintain staff files according to company standards.
• Ensure all HR filing is up to date
• Perform file audits to ensure that all required employee documents are up to date.
• Keep employee listings up to date on databases and spreadsheets.
• Maintain databases with basic employee information.
• Ensure scanned copies of personal details (ID, Contracts, Banking details and Biodata forms) are kept.
• Issue new ID cards upon request.

RECRUITMENT
• Distribute job ads and collate job applications.
• Assist HRM with screening and retaining CV’s
• Schedule job interviews.
• Assist with hosting interviews when required.
• Distribute regret letters to unsuccessful candidates.

NEW ENTRANTS
• Prepare personal files for new starters.
• Load fingerprints on system and issue ID card
• Distribute and collate take on documents for new starters and hand to HRM to issue contracts.
• Ensure new starters are aware of induction dates and attends the session.

TRAINING
• Capture all training requested, planned and completed on database as per SETA requirements
• Collate information on a yearly basis from Management for budgeting purposes.
• Setup induction schedule and keep record of all staff attend induction sessions.


ER + IR
• Update disciplinary diary with warnings issued.
• Assist supervisors with formulating charges and scheduling disciplinary hearings.
• Advise employees on the grievance procedure and assist with resolving the matter.
• Maintain Union member list for monthly payments

REQUIREMENTS
• Grade 12 / Senior Certificate
• Tertiary education in Human Resources / related field (advantageous)
• Minimum 1 - 2 years experience working with time and attendance on Pastel Payroll
• Excellent computer skills (MS Office)
• Own transport and valid driver’s license

SALARY:
R10 000 - R12 000 CTC (provident fund contribution)