HR & Contracts Tender Officer - Durban EThekwini

Salary - R18-22K

Purpose of Position:

Responsible for the effective management & administration function in line with adherence to company policies. Candidates must have a HR Qualification & working experience of HR responsibilities & experience dealing with admin / facilities / tenders / procurement / commercial / contractors / inventory / service providers & reporting. Male candidate preferred, he will required to collect visitors from airport (CEO) at late hours if & when required & should be available on call 24 hours.

Info Required: Microsoft Word CV; RFL ALL Employment History & Current; Recent/Last Payslip

Please Note: Companies may expire jobs at their own discretion. Should you not hear from us within 2 weeks, consider your application unsuccessful

Minimum Requirements:

Matric; HR Qualification
Relevant generalist experience in Administration & Procurement as above & below (2-3 years).
Code EB Driver’s License (Own transport is essential)
Planning and Organising Skills
Well spoken; well groomed
Attention to detail
Good Interpersonal and excellent communication skills
Be able to work independently with little supervision
Computer literate - MS Office Applications
Be able to work irregular hours. The incumbent must be able to attend to site emergencies and be available on call 24 hours.

Duties:

Responsible for effective management and administration the following in line with adherence to company policy.

HR Duties; Recruitment etc
Office Administration & Facilities management
Company Vehicle and Transport Management.
Employee Travel Management
Employee Uniform (issue uniform as per policy)
Manage employees arranging Guest House & Stay for other business visitors; events etc
Company mobiles and phones spreadsheet/issue/reporting
Manage Security and access controls
Ensure Canteen Audits are conducted monthly & quarterly canteen committee meetings take place.
All Minutes/Reports to be distributed
Ensure good Housekeeping Services are maintained by service provider
Repair and maintenance of Office equipment’s and furniture
Prepare Contract Documents for various Services
Liaising with external agencies and community

Ensure Service Provider Service Delivery & Cost Efficiency

Coordinate regular meetings with canteen provider and ensure service delivery as per SLA
Evaluate cleaning services contracts and ensure service delivery as per SLA
Evaluate Horticulture services and ensure that Horticulture is maintained as per company requirements.
Oversee security related issues and risk management.

Store Room

Ensure store room is kept in order in line with 5s principles
Ensure accurate and updated reports on store room inventory

Reporting
Ensure accurate reporting as per company requirements on requested due dates
Audit, control and submit MIS report by 09h00 on the first every month.
Audit report on Guest house by 3rd of every month and report on maintenance conducted
Submit reports on pantry items and crockery/cutlery

Documentation

Ensure all contractor files are updated with relevant documentation
Ensure updated filling system for contractor invoices


Administration Of Functions & VIP Guests
Co- ordination and administration of arrangements for visitors/VIP guests