Our client requires the services of a suitably qualified, well-motivated and results driven candidate to take up the role of a HR Officer (Generalist) in Century City, Cape Town

PURPOSE
• Act as a conduit between line managers, employees and the HR Manager as an HR generalist with more focus towards transformation, organisation development and training
• Employer values in practice Display employer’s values through attention to service, commitment to quality and trust through value
KEY PERFORMANCE AREAS
HR Generalist responsibilities
• Perform HR generalist and administrative functions for the HR Manager
• Provide training, career development, recruitment, performance management and transformation functions for the group
• Coordinate periodic HR projects as allocated from time-to-time
• Establish and coordinate training academy for the employer
• Facilitate and arrange events for wellness programmes of the group
• Complete weekly and monthly HR KPI report and assists with the compilation of management / statistical reports when required; and
• Travel to site on occasion
Recruitment facilitation
• Assists the HR Manager and the Site teams in sourcing personnel as and when required
• Facilitate the preparation of recruitment request forms
• Advertise and shortlist internal and external candidates for vacant positions
• Administer recruitment platforms for the employer
• Create and update recruitment databases
• Inform unsuccessful / successful candidates in writing about the outcomes of their applications and interviews;
• Arrange and attends interviews when required; and
• Conduct pre-employment verifications for candidates identified as potential employees and
• Prepare offer letters, contracts, calculations and dummy payslips for candidates based on the recruitment request form
Employee engagement responsibilities
• Prepare an engagement pack which includes but not limited to employee personal information form, relevant benefits forms and company policies and procedures as identified by the employer from time-to-time
• Facilitate with the employee been engaged to provide certified ID, bank, passport, CV, Qualifications, etc copies
• Enrol or withdraw new and existing employees to a provident fund by submit the correct forms to the administration company
• Facilitate work permit applications when necessary
• Process employee personal information like job changes, new employees, transfers, wage changes etc. for payroll once approved
• Enrol new and existing employees to medical cover as selected by the employer which are either Discovery or Momentum Health4Me
• Annually review medical aid cover threshold in June and determine whether employees must be added to Discovery
• Prepare and arranges formal inductions
HR administration responsibilities
• Assists with the maintenance and development of the HR information management system and ensures that recruitment, remuneration information is accurately captured
• Ensure to correct job titles for all employees
• Send leave and IR related reports to managers monthly
• Compare attendance registers to VIP and request forms, and cancel leave where appropriate
• Collate information for STATS SA reports
• Submit and maintain COIDA systems for the group
• Ensure that software updates are completed as soon as they are available
• Supervise the HR Clerk to:
• File, update and corrected on annual basis all employee information including but not limited to CV, personal information form, qualifications, leave forms, employment contracts, etc are
• Capture site-based HR and IR statistics onto the system
• Capture leave forms
• Follow-up on benefits cards and documents to be provided to employees for Discovery, Health4Me, Funeral Cover, Provident Fund etc; and
• Maintaining HR Files and Records
Payroll administration responsibilities
• Administer payroll allocated to the HR / Payroll Administrator in the event they are unable to
• Review VIP audit reports in line with payroll inputs from time-to-time
• Update VIP with increase information and send increase letters to effected employees
• Coordinate, print and courier payslips for arrival before payday for the coastal areas
• Compile, prepare, reconcile, and review monthly-end reports with the HR Manager on discovery, loans, advances, Health4Me, garnishes, union deductions, provident fund, UIF, increase sheet, salary budgets statements and third-party payment reports etc to the HR Manager and financial department by the 5th of each month; and
• Assist employees with resolving leave, pay-queries etc
Industrial Relations
• Transformation and Organisation development
• Provide administration support for all transformation and workplace Forums
• Arrange or attend workplace forum meetings, take and distribute minutes when required
• Provide employment equity (EE) report statistics to the HR Manager on a monthly basis
• Coordinate compliance and submit annual employment equity reports for the group
• Attend to CCMA cases in the coastal areas when required
• Attend and take minutes of employee related meetings
• Supervise the receptionist and office assistant in Cape Town
• Manage record and submit daily, weekly to monthly absenteeism reports for the coast area; and
• Ensure to the maintenance of records and file copies of warnings, grievances, disciplinary hearings etc. for the coastal area
Employee exit administration
• Log company assets in the employee’s possession on VIP, including petrol cards, laptops, credit cards, cell phones, co-vehicles with registration number, VIN number
• Conduct exit interviews and provide a quarterly employee retainment proposals and report to the HR Manager; ? Collect all necessary company property from exiting employees
• Maintain UIF records
• Complete UIF submission by emailing the UIF reports drawn from VIP to the Department of Labour and providing UIF Forms to exiting employees
• Prepare final payment calculations and certificate of service for exiting employees
• Monitor and set up calendar dates for employment contract terminations and inform the HR Manager and Line manager at least a week for those working less than six months, two weeks for those working less than twelve months but more than six months and a month for those working more than a year for the employer; and
• Complete termination documents and processed for payroll purposes
Safety, Health, Environmental & Quality (SHEQ) and housekeeping
• Process and follow up of COID claims in conjunction with the Safety Department (This form should be sent to the compensation commissioner and logged onto a database and maintained on the Q drive)
• Ensure that a WCl 2 is completed whenever there is an injury on duty
• Supervise the HR Clerk in arranging entry and exit medicals for employees in conjunction with the Safety Department
• Ensure SHEQ and housekeeping standards are maintained and improved
• Ensure SHEQ hazards and risks are identified and appropriate actions are taken to eliminate, prevent or manage to acceptable levels
• Comply with SHEQ Standards of the employer and customer; and
• Performs tasks allocated to the SHEQ system
EDUCATION AND EXPERIENCE
• Minimum 3 years HR Tertiary Qualification E.g. Diploma in HR / IR / Payroll administration
• Minimum 5 years of HR / IR Support and Administration
• Minimum 5 years’ experience in payroll administration
• Fluency in English and Afrikaans (preference will be provided to those fluent in any of the other South African official languages)
• Literacy and numerical abilities to ensure that the payroll calculations are correct
• Experience in navigating and utilising a Personnel Management system, preference VIP; and
• Working knowledge of MS Excel and Word (minimum Intermediate)
SKILLS AND BEHAVIOURAL COMPETENCIES
• Attention to Detail/Accuracy
• Organisational skills
• Flexible
• Respect for confidentiality
• Ability to perform under pressure
• Ability to clearly communicate messages, ideas and processes to others; and
• Ability to motivate staff members