BACKGROUND:
PG Glass is the largest network of Shatterprufe windscreens and Armourplate toughened automotive glass Fitment Centres in South Africa, as well as the largest repairer and installer of glazing and building glass products in Southern Africa.


Key Responsibilities

• Updating employee’s personnel files: audits, master data follow up
• Death Claims: admin and follow up on outstanding info for claim
• Disability claims: admin and follow up on outstanding info for claim
• Draw up certificates of service for review
• Long service awards: list preparation
• Processing monthly reports for Headcounts, Absenteeism, Turnover, Leave excess, New hires
• Advising employees on medical aid and other benefits
• Assisting branch managers with queries
• Capture and maintain SAP HR Master data
• Run HR reports (e.g. adhoc reports) and reports on HR stats
• Draft letters of appointments
• Draft and maintain organogram structure
• Maintain personal files and filing room.
• Recruitment and Selection: candidate searches, liaison with providers, prepare interview guides and metrices
• Conduct interviews.
• Update and maintain IOD claims: follow up on compliance to process, education
• Code and process invoices: suppliers, vendors
• Order stationery for the department
• Take minutes for meetings
• Presentations on HR policies
• Support to SAP Administrator and HR team
• Support to Support Centre functions as required
• Learn and do activities toward HR disciplines: Training & Development; Employee Relations and Recruitment



Interface with payroll on:

• Take-on information: audit and compliance
• Transfers, Promotions, Terminations: admin and supporting policy requirements
• Increases
• Demotions
• Provident fund withdrawal process
• Absentee analysis reporting and follow ups
• Leave analysis reporting and follow ups
• Turnover analysis reporting
• Conduct exit interviews for wage and general staff level and report on trends
• Relevant recruitment checks (such as ITC, Experian, criminal, ID verification, Qualification and reference checks)
• Send telegrams to employees who are absent without leave.


General
• Attend appointed meetings
• Maintain high code of conduct and confidentiality
• Any other reasonable work related instruction
• Compliance to general Health and Safety rules and regulations


EDUCATIONAL BACKGROUND

• TVET / FET Qualification

Experience/ Requirements

• Experience in the Human Resource Field
• Strong Administrator skills
• SAP experience advantageous
• Own car with a drivers license advantageous

Skills

• Highly computer literate. With proficiency in MS Word, Outlook, Excel and Powerpoint
• Good organisational and interpersonal skills
• Integrity. Friendly nature and approachable
• Able to work alone
• Ability to deal effectively with all types of personalities is essential
• Ability to handle stress well
• Pressure tolerant
• Good telephone manner