Invoice Clerk - Durban

An established Pharmaceutical Company, based in Westville, Durban, urgently requires the services of a well presented Invoicing Clerk

Job Functions:

Receiving and preparing orders and invoices

Receive and record all orders and generate the appropriate documents as per client requirements and standard operating procedure.

Requisition product from inventory control in respect of direct orders placed.

Ensure PODs are received on day of delivery.

Generate delivery note prior to dispatching stock to clients.

Generate invoice for consignment stock upon receipt of order number from client.

Record details of stock serial numbers, stock codes and hospital details in stock movement book.

Requisition consignment stock as per standard operating procedure.

Requisition replacement stock in respect of all consignment stock utilized.

File all quotes and correspondence with Head Office and clients.

Await invoice and compare to the original order and the original delivery note

Consignment stock monitoring

Investigate and rectify discrepancies by making stock adjustments or issuing appropriate documentation following authorization by Line Manager.

Generate weekly consignment stock control check sheets and issue to reps for physical consignment stock check.

Report all stock discrepancies to internal stock coordinator.

Stock Administration

Ensuring that all administration is completed according to standards.

When receiving stock ensure the physical stock match the delivery note and original order. Should there be any discrepancies report this immediately to the Senior stock controller.

Sort all stock per product range.

Compare the company price list with the prices on the delivery note and report any discrepancies to the line manager.

Generate specific reports as per the manual of procedures.

Stock Control

Conduct a weekly physical stock count. Report any discrepancies to the Logistics Manager.

Identify minimum stock levels and send a requisition to the Senior stock controller in Head Office.

Ensure that Policies and Procedures are adhered to

Follow all policies and procedures of the company.

Switchboard Duties

Answers and operates switchboard

Minimum Requirements:


MS Office 

Pastel Evolution a MUST 

Fluent and articulate in English

Professional telephone manner

Min 1 year data capture experience

Min 2 years invoicing experience

Drivers License

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