IT Portfolio Administrator (Projects) (6 month Contract) Verfied

Salary Negotiable Not Specified more than 14 days ago 29-08-2017 8:07:09 PM
26-09-2017 8:07:09 PM

A well established Company seeks to employ a Junior / Admin Support in the IT Portfolio Division on a 6 month contract. Must have a minimum of 2-3 years experience. Project Management Qualification advantageous. Strong planning & organisational skills. Financial management skills would be advantageous. Fully computer literate. Exceptional communication skills a must.

PORTFOLIO ADMINISTRATOR IT Portfolio Office INFORMATION AND TECHNOLOGY SERVICES Head Office

 

Duties:

 

  • To support and provide administrative assistance to the IT Portfolio Office
  • Knowledge and content management of all methodologies (e.g. Project Management Framework), templates, best practices, training material and research
  • Request, receive and consolidate Project Status reports
  • Maintain a Project Register by obtaining and distributing all relevant information pertaining to projects
  • Schedule, attend and minute Project and Portfolio level health reviews
  • Schedule, attend and minute Demand Forum reviews
  • Track actions and consolidate a minute tracker tool for relevant IT Portfolio meeting and forums
  • Maintain an integrated project resource plan to track project resource and ensure optimal project resource utilization
  • Ensure and maintain a central repository of key project deliverables per project (e.g. project registration forms, business cases, project definition reports, post project reviews, post implementation reviews, project status reports etc.)
  • Support Project Managers by locating and providing templates and best practice material
  • Assist with IT Portfolio presentations
  • Assist with administering the business framework for project prioritization
  • Assist with the administration of the project management training course
  • Assist with the onboarding of Project Managers
  • Maintain knowledge base and intranet pages

 

Requirements:

 

  • Project Administration qualification preferable
  • 2 to 3 years demonstrated working background in administration and providing project office services to projects
  • Strong planning and organisational skills
  • Financial management skills would be advantageous
  • The ability to manage information
  • Strong attention to detail
  • Analytical and systemic thinking ability
  • Fully conversant with Microsoft office suite - Excel, Word, PowerPoint
  • The ability to communicate, both written and verbal, at all levels in the organization.
  • Ability to read, analyse large quantities of data and/or information, interpret and identify relevant trends and summarize into meaningful management reports
  • Must be able to work in a pressurized environment.
  • Customer service orientation
  • Delivery focused and goal driven
  • Flexible
  • Builds effective relationships with line management, team members and customers.
  • Engages and co-operates with line management and team members to achieve the operating and team goals.

 

Ref: CPT001693/LO