Junior Company Secretary

Job details:
AA/EE: Will be preferred Employment type: Permanent
Location: Tygervalley, Cape Town Available: ASAP

Job Specifications:
• A key part of the function involves managing the meeting process for the large number of board and committee meetings
• Co-ordination and management of board and committee meetings:
• This covers the full process ranging from the preparation of agendas, collation and professional presentation of meeting packs through to attendance and taking of minutes at the various group board and committee meetings
• Taking the lead in confirming logistics for board and committee meetings (working with directors and/or committee members to agree mutually convenient dates, times and places to meet;
• Arranging suitable facilities-rooms, refreshments, VC, telecons et al).
• The company secretary will need to ensure that the company is compliant with the Companies Act and all relevant acts, in collaboration with the relevant departments.
• Maintenance of director declaration of interests Register.
• Maintenance of share register and processing of amendments thereto.
• Responsible for the safekeeping and updating of company records
• Ensure statutory documents/records are up to date and in safekeeping
• Legal administration
• BEE certificate renewals

Qualifications & Experience:
• A minimum of two (2) years´ work experience within the financial services industry with exposures to legal and/or company secretarial duties
• CIS Qualification an advantage

Competencies:
• Self-Starter
• Microsoft word, PowerPoint and board pack pdf and collation presentation skills
• Minute taking skills
• Planning/organising and co-ordinating skills
• Interpersonal Skills
• Communication skills (verbal and written)
• Attention to Detail
• Problem Solving
• Analytical skills
• Resilience