LEGAL AND ADMINISTRATION SPECIALIST - Sandton Verfied

Salary Negotiable Sandton, Gauteng Sandton, Gauteng more than 14 days ago 24-03-2018 11:55:06 AM
19-05-2018 11:55:06 AM
Corporate Finance
Permanent
Work Level - Senior
Salary Market Related
Gauteng

My client is looking for a Specialist to assist and work independently in attending to legal and administrative matters as they arise and as instructed, in particular the field of Trusts, company secretarial, trusteeships, legal research and opinions.

Minimum Requirements:
• Degree (LLB)
• Admitted Attorney (1-2 years post articles experience)
• 4 years relevant experience

SAFETY, HEALTH, ENVIRONMENT and QUALITY
Comply with SHEQ requirements (SHEQ Toolbox)
Utilise the Information Management System (IMS) to initiate, investigate and report SHEQ status
Understand legislation relating to SHEQ and advise the business on application and compliance

CUSTOMERS
Customer Relations:
Ensure customer satisfaction by providing quality Secretarial Admin and legal service to the Trusts
Interpret formal feedback from Trustees and identified persons

BUSINESS PROCESSES
General Legal:
Deal with day-to-day Trust issues as they arise and as instructed
Conduct legal research and draft opinions
Inform customers of changes to legislation and the common law

TRUST / COMPANY SECRETARIAL:
General:
Scheduling and preparation of agenda for all trust meeting
Taking action to implement all matters arising from meetings
Minute taking and maintenance of minute book
Maintenance of attendance register
Record keeping in terms of Deed and supplying copies to client company, trustees and stakeholders in education and communication process
Seeing to registration and deregistration of trustees
Sourcing all legal, auditing and tax advice required by the trust
Maintenance of trust records as per trust deed
Oversite of trust income and expenditure records
Designing and managing all physical reporting to trustees, beneficiaries, stakeholders and client company
Stores all the scheme rules in accordance with the trust deed
Management of all Trust suppliers

SPECIFIC
Act independently as “Company Secretary” for the Clients Trusts, Foundation and Community companies and ensure legal compliance pursuant thereto.

LEGISLATIVE COMPLIANCE:
Ensure that the Clients Trusts are in compliance with legislation, including but not limited to:
Trust Property Control Act 1988Companies Act 2008
Consumer Protection Act 2008
Mineral and Petroleum Resources Development Act
Identity areas of non-compliance and prepare reports to Trustees in that regard
Advise on remedies for non-compliance

ADVISORY SERVICES:
Guidance and advice on all shareholders issues facing the trust
Guidance and advice to trustees to ensure sound corporate governance
Designing education and communication strategy and implementation plans
Advice on savings and / or investment options to enhance savings capacity for beneficiaries
Facilitation between trustees and stakeholders should issues of difference arise
Stakeholder management at senior level

EDUCATION, COMMUNICATION AND TRAINING:
Assist with Workshop Training Facilitation and Evaluation
Preparation and production of annual Q & A handbook

CONTRACTS:
Negotiate, draft, comment on, and ratify legal agreements as required

DISPUTE RESOLUTION, LITIGATION AND ARBITRATION:
Initiate, prosecute/defend, settle minor legal disputes independently
Assist General Counsel in the initiation, prosecution/defence, settlement of major legal disputes

LEGAL RESOURCES:
Oversee maintenance of the Legal Filing System and electronic database

WORKPLACE COMPETENCIES:
Skills:
Apply case law and judicial precedents to business related issues
Assess Trust Deeds for Trustees
Comply to legal requirements in business
Keep informed about current affairs related to one`s own industry
Contribute to the health, safety and security of the workplace
Manage Legal records
Behave in a professional manner in a business environment
Operating computer systems
Identify and maintain the types of records required in own industry and understand why it is necessary to create evidence and maintain confidentiality
Administer the Legal Department electronic database

LEGAL ADMINISTRATION:
Operating computer systems
Create an evidentiary trail and maintain confidentiality