Job Description:
Legal Secretary

Duties:

· Calculating and monitoring yields

· Updating paperwork, maintaining documents and completing third party applications

· Daily follow-ups on outstanding requirements and documentation

· Creating, maintaining and entering information on Syspro

· Logging of credit applications on CGIC

· Maintaining of all accounts on CGIC/Cregalink with regards to change in limits, terms and any changes in legal entities.

· Maintain all HDI files

· Write and distribute email, correspondence memos, letters, faxes and forms

· Assist in the preparation of regularly scheduled reports

· Investigate the facts of a case

· Research and analyse the implications of case law, legislation and regulatory matters that affect the company and provide feedback to the Legal Services team

· Researching legal precedent, investigating facts or preparing legal documents

· Gather and arrange evidence and other legal documents for review and case preparation

· Assisting with queries regarding accounts on Syspro, CGIC cover and outstanding documents on application

· Prepare legal documentation for review by the Legal Services team ensuring compliance with procedures and applicable laws

· Co-ordinate legal and contractual projects ensuring that tasks are completed on time and within budget

· Manage the receipt, delivery and accessibility of legal documents.

· Develop systems to manage legal documentation, ensure accuracy of information and allow due diligence

· Perform general administrative tasks to ensure Legal Services function effectively

· Gather and analyse research data such as statutes, decisions and legal articles, codes and documents.

· All and any other related tasks as required from the employer from time to time

· To undertake any other duties as requested by the Director, commensurate with the skills and experience of the post holder.

· To have responsibility for the Health, Safety and Welfare of self and others and to comply at all times with the requirement of the Health and Safety Regulations.

· To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.

· To comply with the company’s policies.

· To undertake such duties as may be required from time to time as are consistent with the responsibilities of the position and the needs of the service.

· This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the post holder.

Requirements:

· +-1 Years’ experience

· 5 Years’ relevant experience

· Matric

· Relevant qualification advantageous

· Proficient in the use of the MS Office Suite

· Experience in working with conveyancing software packages

· Conveyancing experience will be a bonus

· Candidate who has worked in a corporate environment with established systems e.g. medical aids, insurance, conveyancing practice etc.

· (anywhere where being organised and having strong administrative skills would be essential)

· Excellent written and verbal communication skills

· Meticulous attention to detail

· Strong command of the English language

· Organisation and administrative skills

· Deadline driven

· Goal orientated

· Ability to work independently as well as in a team

· Ability to effectively manage high work volumes

· Professional conduct and correspondence with internal and external parties