Lodge Administrator | Bela Bela | Four Star Lodge
We are looking for an experienced LODGE ADMINISTRATOR to join the team of a well-known 4 star lodge located in Bela Bela region.
The main task of this position is to provide an effective system of control which protects the financial structure of the undertaking through the methodical, systematic checking of day-to-day
business transactions and at the same time provide a source of information to management.
MAIN DUTIES
To ensure cash returns from each department tally with cash amounts on audit rolls.
To ensure a continuous audit and accumulation of data for the production of daily reports, including a daily reconciliation of credit card data & transactions in conjunction with daily cash up documents.
To ensure that official orders have been issued for all purchases and goods received.
To ensure that stock records systems are accurate and up-to-date.
To audit requisitions and issues of all outlets and highlight any inaccuracies.
To ensure that all receivable costs for both kitchen and bars are processed speedily and held ready for rapid percentage computation.
To ensure that all computer input is effected daily.
To ensure regular operating equipment stocktakes are carried out.
To provide closing stock counts and physically assist with stocktaking at stipulated intervals.
To submit reports and identify possible reasons when results differ from anticipated targets.
To compile control reports for bars and kitchens showing percentage profits.
To compile consumption reports of metered fuels, showing units consumed and variances.
To compile stock check reports, with a breakdown of items checked and give comments where variances occur.
To ensure that all information is passed freely to Heads of Department so they can take appropriate action in the event of adverse results.
To ensure a smooth working relationship with other departments, avoiding antagonism in sensitive areas.
To ensure that the prices entered in programmed or computerised cash registers are correct and updated when necessary.
To ensure that menus are costed regularly.
To ensure goods receiving procedures are strictly adhered to.
To prepare feasibility studies as required.
To carry out regular training/coaching sessions to ensure that staff are performing their duties correctly.
To be fully conversant with current market prices of all items required by the hotel or catering department.
To select suppliers with great care by researching their background, establishing their credentials and their standing in the industry regarding their ability to match price and maintain deliveries.
To listen carefully to the sales person to glean as much information as possible, particularly with regard to new products.
To negotiate the terms of the agreement fairly, bearing in mind the price, quality and continuity of supply.
To negotiate realistic discounts in terms of the above agreements.
To maintain good interpersonal relations with suppliers, thus gaining the best possible service from them to the extent where they do a lot of the work for you.
To ensure that dealings are made with a senior person in the organisation, i.e. one who has the ability to make decisions.
To ensure that the correct numbers of suppliers are appointed, in that, though streamlined, sufficient options are open, whilst keeping the number of authorised items in check.
To ascertain the value of new products through quality testing and field trials.
To maintain up-to-date records of all suppliers, their products and price lists.
To keep an index of all supplies handled, with appropriate comments.
To continuously review commodities and suppliers to ensure that the best possible agreements are in operation.
To investigate supplier problems, take the appropriate action and follow up to ensure no similar problems are experienced.
To investigate and action account queries promptly, when these are the result of price variances.
EXPERIENCE REQUIRED:
At least 2-3 years working experience in Food & Beverage stock management.
Strong numerical aptitude and analytical abilities
Knowledge and exposure to the stock take procedures
Display proven verbal and written communication skills
Good understanding of supply chain procedures
Working knowledge of inventory management software
Excellent organization skills
Ability to initiate action spontaneously without being urged on to do so
Able to handle administrative tasks and procedures without supervision
Knowledge and ability to apply and follow procedures and policies applicable in own work area
SALARY:
The package includes a Provident fund and medical Aid of which the company contributes 50% towards the principle member. The remuneration will be discussed at the interviews.
To apply for Lodge Administrator | Bela Bela | Four Star Lodge, please send your CV in WORD document, recent photo and contactable references.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Recruit for Africa is a recruitment agency based in South Africa specialising exclusively in hospitality, retail, chefs, lodge and teachers placements. Our agents are specialists in their fields and will be able to advise you and assist in the recruitment process, from the moment you apply for a job until you start your employment. Do not look any further and contact Recruit for Africa to find you the perfect employee or to secure your dream job!