LOGISTICS MANAGER DISTRIBUTION - Midrand Verfied

R 25k per month Midrand, Gauteng Midrand, Gauteng more than 14 days ago 12-03-2017 1:54:39 PM
09-04-2017 1:54:39 PM
KEY RESPONSIBILITIES AND OUTPUTS
Job Purpose
• Responsible for the logistics and distribution of telephone directories nationally
• Vehicle routing and drop off points
• Sourcing warehouses
• Consumable maintenance
• Reporting on daily project results
• Managers all warehouse staff both permanent and short term
• Invoice processing
• Quality control and
• Customer liaison
• Draft Standard Operational procedures and workflows to meet KPI output of staff
• interpret instructions and execute desired output files and prioritise workload
• Accurate recording of statistics and project details for weekly /monthly management reports and stakeholders
• Address delivery problems timeously and provide solutions to resolve
• Extract , execute, measure, test and participate in the Quality Assurance (internal and external) processes (telephone) and compile reports
• Manages the Operational output channels of all distribution activities
• Ensure that the right products are delivered to the right place on time to the correct target market and in the most cost-efficient way possible
• Executes and coordinates all direct distribution, warehousing, transport, logistic and subsequent warehousing and deliveries
• Project planning and implementation of book distribution aligned with my clients production plans
• Executes distribution plans aligned to My client’s business objectives using address lists and spatial maps
• Sources warehouses and responsible for lease negotiation timeously
• Coordinates the supply and delivery of all consumables associated with the delivery of directories
• Ongoing review of distribution logistics and tactical re-planning to maintain Key Performance objectives and performance
• Continuously monitor and identify new targets markets in line with user needs and target segments
• Assess risks, problems and limitations and effects necessary controls and improvements to limit and the most efficient cost
• Updates daily reports on My client’s systems to generate performance analysis reports for all channels
• Adheres to predetermined budgets and cost control of delivery, consumables, staff management, supplies, warehouses, transports, subsequent delivery, related logistics, etc
• Introduces both pro-active and reactive distribution tactics to address coverage and penetration problems.
• Increase the efficiency of the supply chain to cut costs. Implements just-in-time order processors to prevent unused products and materials to reduce storage space.
• Minimise environmental impact of logistics activities by reducing packaging, planning fuel-efficient routes and reducing the number of trips taken.
• Adheres to logistic regulations covering the transport industry, including those covering the environment and health and safety.
• Supervises Human Capital and other resources and delegate work to staff
• Inventory management of stock internally and at national warehouses

Quality Assessments

Operational Management and Planning

Maintaining customer relationship
• Builds customer loyalty by actively seeking to understand the customer’s needs and providing solutions.
• Liaise with all vendors, customers and subscribers and assist with problem resolution
• Provides support information and guidance by researching and recommending new opportunities for quality and service improvements
• Control, monitor, evaluate contractual activities of all suppliers
• Manage day-to-day interactions between all external vendors, customers internal departments and branches
• Reports daily on the progress of distribution
• Observe performance to the distribution activities
• Liaise with various stakeholders to ensure distribution strategies are communicated
• Act as subject matter expertise and chief advocate for distribution
• Control, monitor, evaluate and motivate contractual activities of external distribution vendors
• Executes and coordinates collection from printers and third party suppliers and plans drop-off points to warehouses
• Responsible for staff timesheets, staff claims, petrol claims, subsistence & travel and provides audited documentation to payroll

Quality delivery of the administrative functions
• Maintain and identify new processes ors and opportunities to increase delivery services efficiency, reduce costs, and improve customer experiences
• Control, monitor, evaluate contractual activities of external distribution drivers
• Responsible for the management of projects staff, including warehouse operatives, packers, drivers, administrative and information technology staff
• Organisation of staff into efficient warehouse operational teams to meet delivery targets
• Continuously guides the supervisor/s and direct reports on operational targets
• Recruitment of temporary staff to meet targets
• Monitors and motivates staff for the achievement of distribution targets
• Managers all warehouse staff in line with My client’s HR policies
• Draft both fix term and temporary employment contracts
• Control, monitor, evaluate contractual activities of external distribution drivers
• Conduct weekly performance measurements for individuals Performance contract and matrix
• Risk assessment and mitigation e.g. dumping and recycling
• Training and presentation requirements to vendors and internal staff on distribution programs workflows & procedures
• Directory reconciliation at all internal and external outlets
• Collecting distribution data from external sources

Invoice checking and finance
• Updates and maintains the internal invoice register and communicates with finance as required
• Pre-approves all invoices for management after audits
• Processing of purchase orders
• Tracking deposit refunds
• Authorise the contractors weekly timesheet and approve hours claimed for invoices
• Make provisions for future invoices and expenses
• Reconciles all credit notes to invoices
• Follow up on outstanding invoices based on monthly statements
• Reconciles of all vendor statements
• Verifies all distribution stock and deliveries subject to vendors claims and reports
• Reconciliation of all waybills from printer, transporters, delivery agents, subcontractors
• Paper trails for all claims, deposits, refunds, credit notes and invoices
• Assist with budget planning and load monthly OPEX invoice expenses after audits
• Obtains competitive quotations and negotiates rates

Activity level percentage
60% - Planning and administration
20% - reports
20% - invoices and paper trails

COMPETENCIES
1. Financial skills – statements, invoicing, credit notes, recons, quotes, claims, etc
2. Communication
• Speaks in a clear and articulate manner
• Demonstrates effective listening skills
• Expresses ideas in a clear, logical and organized manner
• Conveys a clear and concise message
• Able to understand, interpret and apply Afrikaans and English passage
1. Analytical
• Probing facts with the customers
• Interprets and translates what has been expressed (oral or written) into clear and concise statements of what is actually meant
• Is able to accurately anticipates or predicts and describes the effects or outcomes of a particular action
• Ability to analyse and interpret information
• Generate ideas for improvement
• Solves problems without being asked
• Acts on the findings by communicating the problem description and proposing solutions
1. Planning and organising
• Manages time effectively to achieve daily targets and production deadlines
• Plan and prioritises effectively
• Adjust quickly to new responsibilities and tasks
• Change priorities to meet changing demands
• Readily adapts to different circumstances
1. Creative
• New and creative ideas/methods
• Suggest new ways to apply existing knowledge
• Gather ideas from a variety of perspectives
1. Conscientious
• Able to plan and organize and see routine tasks through to meet deadlines
• Meets and exceeds KPI timelines
• Attention to detail
• Ensures that all distribution activities adheres to My client’s contractual obligations
1. Self –motivated
• When faced with failure, has the ability to start again with enthusiasm
• Keep a high work pace
• Perform mentally taxing work effectively
• Continuously demonstrate a positive attitude
• Act with confidence when interacting with customers and vendors
• Demonstrate resilience and tolerance to stress
1. Results orientated
• Stimulated by challenging targets
• Meet and exceed KPI timelines
• Strict adherence to delivery project dates
• Demonstrates a sense of urgency to meet customer demands
• Support and create new ideas to bring about significant shifts in the ways that service is provided
• Follow through on business requirements until a successful result is achieved
• Adding value to My client’s and aspires towards My client’s mission and goals
• Contribute to the team / organizational success
• Anticipate impact of actions on other groups
• Adapt to system/processors migrations and upgrades
• Support the organization’s long and short-term strategy
• Demonstrates an understanding of the interrelationships between different departments in completing projects

Knowledge
1. Business Knowledge
• Knowledge of My client print products
• Knowledge of services level agreements and contracts
1. Computer Software packages
• MS Excel
• MS Office (Outlook, Word, Power Point)
1. Technical skills
• Maps and route planning
• South African roads network
• Transport and warehousing skills
• Project planning and monitoring
• Stock management
• Warehouse control
• Leases and Service Level Agreements

Experience/Special Requirements
• 10 years experience in national directory distribution
• 10 years Business experience (preferably self employed)
• 10 years Project planning experience
• 10 years logistics experience
• 10 years Contract management (SLA’s) experience
• 10 years Financial operational skills
• 10 years experience in people management (+50 staff)
• Strong administration skills
• Strong customer service skills dealing with large number of customers
• Strong Afrikaans and English passage

Only candidates matching the position will be contacted.