Our client in the Manufacturing industry is looking to engage services of a Back office Manager to join their team. The candidate will be reporting into the Group Financial Manager. The position has 11 people directly reporting into it

Functions/Responsibilities:

1. Creditors Management

To ensure validity, accuracy and completeness of the total trade creditors’ liability by overseeing the daily data capturing process and reviewing the monthly reconciliation of all creditor control accounts.
To assist the cash management department with cash planning and provide recommendations on weekly cash vendor disbursements whilst aligning cash outflows with current cash flow forecasts.
To review individual supplier reconciliations in order to ensure accurate payment and determine the correct supplier’s liability thereby ensuring the correction of prepaid and accrual account allocations.
To facilitate the resolution of any invoice query within the procure-to-pay cycle and expediting the payment process where necessary in order to comply with supplier payment terms and other legislative requirements.
To produce bi-weekly, monthly, quarterly and annual reports as per management requirements in order to determine the status of accounts payable and company liability.
To oversee the implementation and correct application of all policies and procedures to ensure compliance and minimise financial risk to the business.
Monitor and evaluate existing accounts payable systems, analysing the effectiveness of these systems and recommend improvements of the same.
Effectively manage the accounts payable team by recruiting, developing, and performance managing the team to ensure efficient human resources for the department.

2. Debtors Management

To ensure validity, accuracy and completeness of the total trade debtors receivable by overseeing the daily data capturing process and reviewing the monthly reconciliation of all debtors control accounts.
To assist the cash management department with cash planning and provide recommendations on weekly cash receipts whilst aligning cash inflows with current cash flow forecasts.
Monthly debtors day report
Resolving queries and overdue balances
Reviewing and approving credit notes as per delegation of authority framework
To oversee the implementation and correct application of all policies and procedures to ensure compliance and minimise financial risk to the business.
Monitor and evaluate existing accounts payable systems, analysing the effectiveness of these systems and recommend improvements of the same.
Effectively manage the accounts receivable team by recruiting, developing, and performance managing the team to ensure efficient human resources for the department.

3. Bank and Cash Management

Manage incoming and outgoing cash effectively on a daily basis.
Develop strategies to optimize cash position of the company.
Predict cash requirements and cash position through analysis of budgetary needs and financial reports.
Forecast daily cash position by utilizing cash receipts and disbursements
Analyze cash flow mechanism of the company and prepare monthly variance report.
Maintain integrity and accuracy in financial transactions and reports.
Follow standard procedures to improve efficiency in cash collections, funds transfers, cash disbursements, month-end account closing activities, and inter-departmental reporting.
Resolve any issues related to foreign currency exchange.
Liaise with banks to address any account issues and queries.
Develop financial reports to assist management in making appropriate decisions regarding debts and foreign exchange plans.
Maintain security and confidentiality of financial records.
Develop professional knowledge on cash management processes and techniques.
Authorised signatory to the various banking systems
Management of the intercompany loan accounts and ensuring that payments are made and received on time.
Reviewing and approving month bank reconciliations
Effectively manage the bank and cash team by recruiting, developing, and performance managing the team to ensure efficient human resources for the department.

4. Fixed Asset Management

Management of the overall Fixed Asset Register which included the additions and disposals.
Reviewing and approving monthly reconciliations
Ensuring that the FAR is valid, accurate and complete
Ensuring that assets are capitalised in line with the company policy and relevant accounting standards

5. General Ledger Management

Approval of journals
Approval of master data additions, changes and deletion of master data
Management of the rolling of the financial periods from month to month and year to year

6. Payroll Management

Responsible for all payroll functions.
Perform a review of payroll prior to submitting for payment. Ensuring that payment is made by the 25th of each month via electronic transfer to employee bank accounts for salaried employees and by the Friday for wages employees.
Responsible for the validity, accuracy and completeness of all payroll statutory calculations, submissions and payments.
Responding to inquiries related to payroll and providing guidance on the prevailing laws governing payroll and income taxes, employee benefits, garnishments, reimbursement policies and other statutory pay related entitlements.
Reviewing and approving the PAYE bi-annually (February & August) returns and reconciliations to SARS.
Management and review both local and international payrolls.
Maintaining accuracy and integrity of the VIP payroll system information.
Implementation of policies and procedures within the Payroll Department.
Reviewing of month end reconciliations
Effectively manage the payroll team by recruiting, developing, and performance managing the team to ensure efficient human resources for the department.

7. Other

Prepare and submit information as required for the budgeting and forecasting models
Adhoc projects/assignments to meet company deadlines or requirements

Key Competencies/Attributes

CA (SA).
Minimum 4 years post articles Back Office Management experience with excellent computer skills i.e. MS-Office
Work with limited supervision
Excellent written and spoken communication skills
Ability to work independently and within the team
Ability to create, review and supply policies and procedures
Legislative and award compliance – ability to interpret relevant awards and legislation
Business process improvement experience
Problem solving, analytical skills, numeracy skills
Strong organisational skills
Info64 and VIP experience would be advantageous
Must have own transport. Essential, as overtime will be worked

To perform this job successfully, the individual will be required to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge; skill and or ability required and are not intended to be an exhaustive list of all duties and responsibilities associated with this job

You will be required to perform all reasonable duties assigned to you or related or incidental to the proper completion of your job tasks

During a colleague’s leave of absence from the company or during month end or year-end or peak business periods, you may be required to perform other job tasks upon reasonable requests from your line manager as well as work overtime to meet key deadlines.

Please note that only shortlisted candidates will be contacted. Should you not hear from us within 7 working days, please consider your application to be unsuccessful. However, we will keep your CV on our database for any position that may become available