To ensure effective planning, management and monitoring of all aspects related to the Building/Business premises. Ensure that quality standards and safety are maintained and continually improved.

Key Activities and Accountabilities ( Duties –not limited to)

• Strategic planning and day-to-day operations, particularly in relation to buildings and premises. Will generally focus on using best practice to improve efficiencies, by reducing operating costs while increasing productivity.
• Preparing specifications for procurement processes for engaging contractors for various services;
• project management, supervising and coordinating the work of contractors;
• investigating availability, suitability and cost comparisons in terms of options for new premises;
• calculating and comparing costs for required goods or services to achieve maximum value for money;
• planning for future development in line with strategic business objectives;
• managing and leading change to ensure minimum disruption to core business activities;
• directing, coordinating and planning essential central services such as reception, security, maintenance, cleaning, hygiene, gardening, HVAC systems, water and power supply, catering, plumbing, waste management and recycling;
• ensuring the building meets health and safety requirements and that facilities comply with all related regulations;
• Preparing of monthly reports on the Maintenance portfolio as and when required.
• planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises;
• checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
• coordinating and leading one or more teams to cover various areas of responsibility;
• using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;
• responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences;
• Management of all staff moves and relocations;
• Maintain and keep furniture and fittings up to date and replaced as appropriately;
• Receiving of inwards goods and minor stores management;
• Business recovery and continuity for all physical facilities; 
• Responsible for All Regional offices
• Drafting, interpretation and monitoring of various service level agreements;
• Provide effective people management support

Projects
•Implement preventive maintenance schedules
•Design specification for relevant maintenance work in liaison with procurement and team
•Implement facilities management strategies and operating manuals
•All related and approved Capex projects
 

Competencies

•Interpersonal, relationship-building and networking skills;
•Persuading and Influencing
•Achieving Personal Work Goals and Objectives
•Planning and organising
•Learning and researching
•Writing and reporting
•Applying expertise and technology

Education and Experience 

•Bachelor’s degree in Facilities Management, Facilities Engineering or related qualification
•Minimum 5- 8 years’ experience in the industry, with people management experience
•Relevant registrations and accreditations
•Working knowledge of principles and practices of project management
•Working knowledge of principles and practices of business administration
•Working knowledge of financial principles and practices
•Working knowledge of human resource management principles and practices
•Working knowledge of electrical and mechanical systems
•Sound knowledge of environmental, health and safety regulations
•Experience in construction, maintenance and all facets of facility operation
•Computer literacy and proficiency

Ref: JHB004421/SM