Strict screening in terms of requirements will be adhered to. Only applications with the below experience and skills will be considered.

PRIMARY RESPONSIBILITIES

Provide personal administrative support to the General Manager
Duties include general clerical, receptionist and project based work
Project a professional company image through in-person and phone interaction.
Train and inform new staff
Perform Internet research, and use and troubleshoot the latest technology in the office
Conducting and organising the office’s administrative duties and events, as well as receiving and handling information for distribution to staff and clients / suppliers Secretaries’ and administrative assistants’
Serve as an office information manager, arranging and scheduling meetings or appointments, organising and preserving paper and computer files, managing projects, handling travel arrangements, performing research, and distributing information through the use of telephones, mail, and e-mail.
Develop spreadsheets; write correspondence; supervise databases; and produce presentations, reports, and documents using MS Suite (Advanced Excel, PowerPoint and Word essential)
Basic organising of conference calls and scheduling of meetings
Planning statistical reports, teaching employees
Prepare correspondence, reports, and materials for publications and presentations.
Setup General Manager’s travel arrangements.
Setup accommodation and entertainment arrangements for company visitors
Maintain General Manager’s calendar
Prepare and maintain General Manager’s expense report
Setup and coordinate meetings and conferences
Create, transcribe, and distribute meeting agendas and minutes.
Answer telephones and handle in appropriate manner
Meet and greet clients and visitors
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Maintain hard copy and electronic filing system.
Assist with the handling of suppliers
Research, price, and purchase production line, office furniture and supplies
Coordinate project-based work
Supervise support staff
Other duties as assigned

SKILLS AND PERSONAL QUALITIES

To be a good communicator in speech and writing
An excellent command of English spelling, grammar and punctuation
Good keyboard skills
Good IT skills and to be confident in using a range of software packages especially advanced MS Excel, PowerPoint and Word
To be able to prioritise work and work on several tasks at any given time
Accuracy and attention to detail
Good organisation skills
To work well independently or as part of a team
To be discreet when handling confidential information
A pleasant, friendly manner
To work well under pressure and be able to meet deadlines
An awareness of other cultures, particularly if the employer deals with overseas parties
An awareness of the needs of people with different disabilities

KNOWLEDGE AND SKILL REQUIREMENTS

Above average reading, writing, and arithmetic skills required.
Advanced knowledge of Microsoft Office and telephone protocol.
Ability to learn new software applications.
Duties require professional verbal and written communication skills and the ability to type 60 wpm.
Visibility of work requires attention to detail, excellent organisational skills, and discretion with confidential information.
Minimum three to five years of secretarial experience.
Work requires willingness to work a flexible schedule and occasional overnight travel.
.
Package: R10k per month TCTC

Should you not have received a response to your application within two weeks of submitting your CV, please consider your application unsuccessful. Your CV will be kept on file for any further suitable positions.