Office Administrator/PA/Secretary - Johannesburg
Salary Negotiable
Johannesburg,
Gauteng
more than 14 days ago
Ref: 692068-1
Our client, a specialist in the design, fabrication, installation and commissioning of specialist processing plants within the dairy, food, drink and pharmaceuticals industries, is looking for an Office Manager; an all-rounder who can multi-task and be involved in all aspects of the business. As it is a fast-paced environment, you will need to have excellent multi-tasking and time management skills.
Position details:
Type: Permanent
Reports to: Managing Director
Job description:
• Implementing and maintaining procedures/office administrative systems.
• Proofreading and formatting letters, quotes and outgoing documents.
• Diary management.
• Dealing with correspondence.
• Preparing letters, presentations and reports.
• Reviewing, checking and processing clock cards for payroll. Liaising with the project managers to ensure time is correctly allocated.
• Managing payroll disputes.
• Cost tracking and budget management of projects.
• Supervising and monitoring the work of administrative staff.
• Management and maintenance of workshop staff contracts and HR documents.
• Generation and maintenance of quality and HSE documentation.
• Liaising with staff, suppliers and clients.
• Attending meetings with senior management.
• Managing ad hoc projects.
• Travel planning including visa applications, flight bookings and accommodation bookings.
• Assisting project managers with their site admin and logistic requirements.
• Taking minutes.
• Management of office-related service providers.
• Management, administration and implementation of BBEE and training system.
• Management of document flow process from all the office staff in the company.
• Screening call to the management staff.
• Assist in generating job specs, etc. required for recruitment.
Country: South Africa
Location: Wadeville
Job Qualifications, Skills & Experience:
• Tertiary qualification.
• 3 years’ experience in a similar position.
• Able to work under pressure.
• Professional.
• Well organised and self-motivated.
• Excellent attention to detail
• Excellent Ms Office skills including MS PowerPoint, MS Excel and MS Word.
• Excellent typing skills.
• Excellent people management skills.
• Loyalty and integrity.
Company Description:
Our client is a preferred supplier of specialised quality processing solutions offering their clients in dairy, food, drink and pharmaceuticals and other specialised process industries a solutions-directed service, often providing turn-key “packages” in southern Africa and the Indian Ocean islands. Where possible, plants are manufactured and tested in-house aiming to ensure the shortest on-site assembly.
They have a proven record of competence having successfully designed, manufactured, installed and commissioned process solutions including (but not limited to) sugar dissolving plants, sauce manufacturing plants, dairies, breweries, concentrate plants, margarine plants, containerised and mobile emulsion mixing plants, train washing plant etc.
Our client, a specialist in the design, fabrication, installation and commissioning of specialist processing plants within the dairy, food, drink and pharmaceuticals industries, is looking for an Office Manager; an all-rounder who can multi-task and be involved in all aspects of the business. As it is a fast-paced environment, you will need to have excellent multi-tasking and time management skills.
Position details:
Type: Permanent
Reports to: Managing Director
Job description:
• Implementing and maintaining procedures/office administrative systems.
• Proofreading and formatting letters, quotes and outgoing documents.
• Diary management.
• Dealing with correspondence.
• Preparing letters, presentations and reports.
• Reviewing, checking and processing clock cards for payroll. Liaising with the project managers to ensure time is correctly allocated.
• Managing payroll disputes.
• Cost tracking and budget management of projects.
• Supervising and monitoring the work of administrative staff.
• Management and maintenance of workshop staff contracts and HR documents.
• Generation and maintenance of quality and HSE documentation.
• Liaising with staff, suppliers and clients.
• Attending meetings with senior management.
• Managing ad hoc projects.
• Travel planning including visa applications, flight bookings and accommodation bookings.
• Assisting project managers with their site admin and logistic requirements.
• Taking minutes.
• Management of office-related service providers.
• Management, administration and implementation of BBEE and training system.
• Management of document flow process from all the office staff in the company.
• Screening call to the management staff.
• Assist in generating job specs, etc. required for recruitment.
Country: South Africa
Location: Wadeville
Job Qualifications, Skills & Experience:
• Tertiary qualification.
• 3 years’ experience in a similar position.
• Able to work under pressure.
• Professional.
• Well organised and self-motivated.
• Excellent attention to detail
• Excellent Ms Office skills including MS PowerPoint, MS Excel and MS Word.
• Excellent typing skills.
• Excellent people management skills.
• Loyalty and integrity.
Company Description:
Our client is a preferred supplier of specialised quality processing solutions offering their clients in dairy, food, drink and pharmaceuticals and other specialised process industries a solutions-directed service, often providing turn-key “packages” in southern Africa and the Indian Ocean islands. Where possible, plants are manufactured and tested in-house aiming to ensure the shortest on-site assembly.
They have a proven record of competence having successfully designed, manufactured, installed and commissioned process solutions including (but not limited to) sugar dissolving plants, sauce manufacturing plants, dairies, breweries, concentrate plants, margarine plants, containerised and mobile emulsion mixing plants, train washing plant etc.
Recruiter: Enshrine Placements