OFFICE ADMINISTRATOR - Cape Town Verfied

Salary Negotiable Cape Town, Western Cape Cape Town, Western Cape more than 14 days ago 27-01-2015 11:13:48 AM
24-02-2015 11:13:48 AM
Strict screening in terms of requirements will be adhered to. Only applications with the below experience and skills will be considered.

KNOWLEDGE AND SKILL REQUIREMENTS

Able to work in an extremely fast paced environment
Above average reading, writing, and arithmetic skills required.
Advanced knowledge of Microsoft Office and telephone protocol.
Ability to learn new software applications.
Duties require professional verbal and written communication skills and the ability to type 60 wpm.
Visibility of work requires attention to detail, excellent organisational skills, and discretion with confidential information.
Minimum three to five years of similar experience.
Work requires willingness to work a flexible schedule.

PRIMARY RESPONSIBILITIES

Monthly order number requests from main customer
Checking for mail at the post office and arranging courier documents for sending.
Answering telephone and directing calls, taking messages (5 lines x 8 extensions)
Flight bookings and changes
Accommodation and car hire bookings for General Manager
Auditor Visa applications and all related activities
Auditor overseas travel that does not require a visa and all related activities
Training arrangements:
Mailing and calling suppliers to attend courses (3 provinces per annum Training Symposiums to be arranged)
Sending delegate registration forms to Bookkeeper for invoicing purposes
Source venues (as and when required)
Training manuals printing and binding
Name tags, Certificates, all other sundry items related to training
Up-date Scheduling and Management System once confirmed info for Order
Number requests: Eg: Store size, Supplier number, Store number, Department code
etc
Miscellaneous: Various requests from Office Manager / Financial Manager / General
Manager / Managing Director – this could be things like typing up some documents,
binding documents, photocopying, making appointments, arranging transfers etc.
Good computer skills particularly with Microsoft Word and Excel
General Office tasks

SKILLS AND PERSONAL QUALITIES

To be a good communicator in speech and writing
An excellent command of English spelling, grammar and punctuation
Good keyboard skills
Good IT skills and to be confident in using a range of software packages especially advanced MS Excel, PowerPoint and Word
To be able to prioritise work and work on several tasks at any given time
Accuracy and attention to detail
Good organisation skills
To work well independently or as part of a team
To be discreet when handling confidential information
A pleasant, friendly manner
To work well under pressure and be able to meet deadlines
An awareness of other cultures, particularly if the employer deals with overseas parties, dietary requirements etc.
An awareness of the needs of people with different disabilities

Package: Market related depending on exp.

Should you not have received a response to your application within two weeks of submitting your CV, please consider your application unsuccessful. Your CV will be kept on file for any further suitable positions.