Office Administrator
STELLENBOSCH
R 8000

IMMEDIATE AVAILABILITY WILL SECURE

Description:
• Undertake administrative tasks, ensuring staff has adequate support to work efficiently.
• The tasks will include travel arrangements, scheduling meetings and mentoring staff.
• The ideal candidate will be competent in prioritizing and working with little supervision
• They will be self-motivated and trustworthy.
• Ensures smooth running of office and contributes in driving sustainable growth.

Responsibilities include but are not limited to :
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Track stationery and office supplies and place orders when necessary
• Assist colleagues whenever necessary
• Maintain and manage office equipment (Office printer etc)
• Manages reception area and greet visitors and direct them to the appropriate offices
• Conduct administrative duties, including filing, answering phone calls, responding to emails and preparing documents
• Assist office manager when necessary
• Occupational Health and Safety Administration
• Fleet Administration

Qualifications
• Grade 12
• Driver’s License Code 08
• Qualification in office administration or relevant field
• Secretarial/personal assistant qualifications will be an advantage

Experience:
Proven experience as an office administrator, office assistant or relevant role\
Experience in OHS and Fleet Administration

Qualities:
• People focussed. Go getter.
• Strong Administration skills
• Results driven.
• Pro-active
• Attention to detail
• Ability to work without supervision
• Mature, Professional and Friendly
• Exceptional communication, interpersonal and customer service skills
• Strong prioritisation and organisation skills
• Ability to work with confidential information
• Ability to work under pressure and in a fast-paced environment
• Proficiency in Google and Microsoft Office programs
• Ability to multitask