Office Administrator - City Of Tshwane Metro Verfied

Salary Negotiable City Of Tshwane Metro, Gauteng City Of Tshwane Metro, Gauteng more than 14 days ago 16-11-2017 9:03:00 AM
11-01-2018 9:03:00 AM
We are urgently looking for a Office administrator to perform a wide range of administrative and office support activities in our Rustenburg Offices
Main Job Tasks and Responsibilities
Main Activities:
• Implementing and maintaining procedures/office administrative systems
• Organize office operations and procedures
• Booking transport and accommodation
• Ordering stationery and furniture
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Supervising and monitoring the work of secretarial, clerical and administrative staff
• Managing office budgets
• Liaising with staff, suppliers and clients
• ensuring that health and safety policies are up to date
• Sign and submit timesheets
• Order and maintain office supplies
• Troubleshoot computer and systems problems and liaise with IT specialists to resolve problems
• Maintain office equipment
• Opening and closing of office premises
2. Supervise office staff
• Orient new employees
• Supervise staff
• Coaching and reporting any disciplinary matters/cases to the HR office
3. Maintain office records
• Ensure filing systems are maintained and up to date on office 365
• Define procedures for record retention
• Ensure protection and security of files and records
• Ensure effective transfer of files and records
• Transfer and dispose records according to retention schedules and policies
4. Maintain office efficiency
• Plan and implement office systems, layout and equipment procurement
• Maintain and replenish inventory
• Check stock to determine inventory levels
• Anticipate needed supplies
• Verify receipt of supply
5. Perform other related duties as required

Education and Experience
• relevant office administration qualification
• +10 years working experience
• computer skills and knowledge of relevant software
• knowledge of operation of standard office equipment.
• knowledge of clerical and administrative procedures and systems such as filing and record keeping
• knowledge of principles and practices of office management

Key Competencies
• communication skills - written and verbal
• planning and organizing
• prioritizing
• problem assessment and problem solving
• information gathering and information monitoring
• attention to detail and accuracy
• flexibility
• adaptability
• customer service orientation
• teamwork

Recruiter: KSP Group