Office Manager
SilverBridge: Office
Head of Finance and Shared Services
The Office Manager is responsible for ensuring the up-keep of the office is to an acceptable standard, supervising the receptionist/office administrators, making travel arrangements for staff, organizing catering for company meetings and events and general office administrative tasks.

• Manage overall look and feel of office
• Manning the meeting rooms and reception area
• Manning the library
• Landlord relationship
• Promoting recycling
• Contracts management, with suppliers e.g Vodacom contracts
• Supplier management
• Arrangement of courier services & invoicing
• Arrange furniture maintenance and purchases
• Arranging maintenance/upgrades for office equipment such as printers, aircons, fire extinguishers etc
• Arranging fumigation and cleaning services
• Maintaining updated contracts with the company’s suppliers
• Asset management – keeping an up-to date asset register, issue asset stickers / barcodes for new equipment, insurance etc
• Responsible for the company’s security by ensuring security guard services x 24hours
• Responsible for the alarm system – training, codes, access tags, maintenance
• Manage Office team - personnel management, team structure, conflict management, development and training
• Plan, co-ordinate and supervise day to day office operations
• Issue asset stickers for new assists and allocate to item
• Logging and following up with Telkom faults reporting as well as Premi Cell
• Responding to travel requests
• Travel agency relationship
• Making travel bookings
• Confirming booking- flights, shuttle services, and/or accommodation
• Assist with travel requirements such as foreign currency, transfer services, visa arrangements, travel related vaccinations, passports etc
• Reconciliation for the travel expenses– recoverable or non-recoverable
• Organize daily and monthly purchases of company snacks, fruits, drinks etc
• Stock management of company drinks, snacks etc stock
• Ensure availability of good quality crockery, cutlery, trays, kettles, etc
• Prepare catering request forms, catering menus and options
• Organize set-up and serving of food & refreshments at company meetings and/events
• Supervise kitchens for staff – sufficient and quality crockery, cutlery, toasters, kettles etc.

• Supervise Health & Safety Reps
• Arrange and assist with Health & Safety training
• Arrange First Aid training for Reps
• Maintaining the First aid box
• Creating and communicating evacuation plans & procedure
• Regular maintenance of the fire equipment
• Managing petty cash
• Recording and signing off of petty cash requests
• Submitting a monthly reconciliation to Finance
• Assist with planning and organising company events where necessary
• Providing regular update to employees on social events and social responsibility activities
• Assist with the company’s learnership programme
• Keep staff telephone and birthday list up to date
• Birthday wishes email to clients
• Good interpersonal, communication and listening skills
• Attention to detail
• Excellent English business writing skills
• Excellent typing skills
• Excellent Excel and MS Word & Outlook skills
• Attention to detail and good organisational skills
• Excellent time management skills
• Team Player
• Ability to learn quickly
• Self-motivated
• Ability to make decisions
• Minimum qualifications: Matric (NQF 4)
• Office Administration qualification
• At least 2 years of work experience in a similar position
• Experience with making travel arrangement is advantageous
• Experience supervising office admin staff