Office Manager / Executive Personal Assistant - Kimberley Verfied

R 25 000 per month Kimberley, Northern Cape Kimberley, Northern Cape more than 14 days ago 26-05-2017 1:13:47 PM
23-06-2017 1:13:47 PM
Office Manager / Executive Personal Assistant - R25 000pm

Minimum Requirements:
•Matric and relevant tertiary qualification would be advantageous
•Working experience as an Office Manager / Executive Personal Assistant
•Relevant creditors / debtors experience (bookkeeping experience up to trial balance will be advantageous)
•Medical aid submission and insurance claims experience
•MS Office with advanced Excel skills; Pastel experience will also be preferred
•Minimum typing speed of 40 wpm
•Able to communicate at corporate executive level
•Able to work under pressure whilst remaining adaptable and flexible
•Well organised and pedantic when it comes to attention to detail
•Good time management and able to delegate when required
•Can take direction and work as a team player when required
•Have a valid driver’s licence and own vehicle

Key Performance Areas:
•Screen telephone calls, enquiries / requests and handle when / where appropriate
•Manage incoming email, faxes and telephone calls
•Assist with statutory returns i.e. SARS e-filing, PAYE, UIF and payment of accounts
•Complete bookkeeping up to trial balance and present to Director/Accountant
•Complete management of debtors and creditors
•Medical aid submission and insurance claims
•Liaise with clients, service providers and internal staff
•Manage accurate diary/ timeous notification of professional and personal engagements
•Ensure that all filing is systemized and accurate
•Capture and distribute reports and company correspondence to relevant persons
•Ensure prompt execution of travel arrangements, requisitions, visa applications, FOREX applications etc.
•Manage office stationery and consumables and order these when necessary
•Ensure office is well organized and manage all building administration
•Assist with telesales when required or where the opportunity presents itself
•Supervise junior staff and provide ad-hoc assistance to IT Administrators and Internal staff
•Marketing and advertising project management