OFFICE MANAGER / EXPORT CONTROLLER - Paarl Verfied

Salary Negotiable Paarl, Western Cape Paarl, Western Cape more than 14 days ago 22-05-2017 7:56:40 PM
19-06-2017 7:56:40 PM
RedCat Recruitment is urgently seeking a suitably qualified and experienced OFFICE MANAGER / EXPORT CONTROLLER (FMCG INDUSTRY) for a national concern, position based in PAARL, WESTERN CAPE.

REQUIREMENTS
Grade 12.
Relevant qualification an advantage.
Strong computer skills (MS Office, Email / Internet). Strong MS Excel skills ESSENTIAL!
Previous experience in a similar position ESSENTIAL!
Person must be comfortable working with numbers (namely, preparing pricing, costings, calculating discounts, etc) and needs to be quick and accurate.
Would only suit someone with experience in the export field (fruit and vegetables) and is familiar with export documentation.
Person will be required to act as a liaison between the procurement team, its suppliers, shippers and Head Office.

OFFICE MANAGER / EXPORT CONTROLLER
Ensure that the office housekeeping is in order at all times.
Ensure that the health, safety, cleanliness and security of the office are in order.
Answering of all incoming telephone calls, in a friendly, polite and professional manner.
Keep an attendance register and distribute regularly.
Responsible for the petty cash and the monthly reconciliation thereof.
Develop and maintain a proper filing / administrative system for the Paarl office.
Attend all Paarl office meetings and keep the agenda / action list updated.
Ordering of all stationary requirements.
Purchase consumables for the office when required.
Keep record of the weekly planning schedule and distribute internally.
Update and maintain all expenses for the Paarl office and reconcile on a monthly basis.
All orders will be sent out by the relevant Export Controller to the supplier.
The Office Manager, together with the fruit procurement team, will ensure that all orders are packed timeously. If any issues arise, this will be escalated and dealt with in the correct manner.
Ensure that the inspections for the fruit / vegetables are done timeously and that if there are issues that these are raised and dealt with quickly and efficiently.
Once fruit / vegetables are loaded in the container, the Office Manager will get the PPECB addendum, packing list and invoice from the supplier and send this to the relevant Export Coordinator.
Responsible for the data capturing and maintenance of the Fruit Loading file (order details, vessel details, container details, ETD’s, ETA’s, invoices and payments).
Keep a record of claims and ensure that these are dealt with properly and efficiently.

Salary package offered: - R14 000-00 – R18 000-00 per month (negotiable, depending on previous experience).