Office Manager Medical Scheme - Nelspruit

Office Manager – Medical Scheme – Nelspruit

The Office Manager will report directly to the Regional Manager and forms part of the Client Liaison Office Division. The position is based in Mpumalanga.

Key Performance Areas (KPAs):
? Ensure that the Client Liaison Office (CLO) is efficiently administered and managed, including the cleaning, catering, and messenger services, as well as reception and IT support services;
? Procure office supplies and monitor availability of funds in the office budget;
? Co-ordinate procurement of equipment and supplies required by the region, including management of orders and obtaining payment authorisations;
? Monitor the utilisation of promotional items and manage stock;
? Ensure that expenditure is within budget and that all procurement is in line with the Scheme’s Chain Management policy;
? Develop and implement an information process for both internal and external correspondence;
? Maintain general administration of the Scheme’s office duties such as reporting faults in the building and with office equipment; and
? Organise and co-ordinate office events.

Qualification requirements are:
? A Degree or National Diploma in Business Administration, Business Management or Office Administration;
? 4-5 years of experience in an office management role;
? 1-2 years Management experience;
? Provide Secretarial services and support to the CLO Manager;
? Previous experience at a medical scheme or in the healthcare industry would be an added advantage;
? Good knowledge of office administration;
? Responsible and reliable;
? Diligent work ethic and attention to detail;
? Excellent interpersonal skills;
? Good leadership skills;
? Passionate about customer service;
? Self-motivated and proactive;
? Good written and verbal communication skills;
? Ability to negotiate;
? Ability to work well in a team environment;
? Result and target-driven;
? Conflict management skills; and
? Must be Analytical.

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