Reference: CDS4435

Consultant: Carina de Swardt

A company that offers a range of business solutions to JSE-listed and unlisted companies and non-profit organisations in Sub-Saharan Africa is looking for a qualified Office Manager to join their team.

KEY RESPONSIBILITIES:

• Serve as the Office Manager with duties including: Reception, maintenance, mailing, supplies, equipment, errands,  shopping and any other delegations that may be required for the efficient running of the office.

• Ensure that the office is secure and safe and equipment is switched off prior to closing the office.

• Schedule meetings, appointments and travel arrangements.

• Oversee office layout and stationery inventory and order stationery and equipment.

• Maintain the professional appearance and function of the office and arrange and supervise repairs when required.

• Partner with HR to update and maintain office policies and procedures.

• Organise and supervise office operations and procedures.

• Coordinate with IT department on all office equipment requirements.

• Manage contract and price negotiations with office vendors, service providers and office leasing agents.

• Manage office budget, ensuring accurate and timely reporting.

• Greet and assist visitors. 

• Assist in the on-boarding process for new staff members.

• Assist with preparing letters, presentations, reports and proposals for employees.

• Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements).

• Supervise and monitor the work of cleaning staff.

• Database/Helpdesk administration and related business processes.

• Marketing and sales-related activities as required.

REQUIREMENTS:

• Qualification in office management, or similar, preferably at graduate level.

• Proven experience as an office manager, front office manager or administrative assistant.

• Excellent time management skills and ability to multi-task and prioritise work.

• Excellent communication skills, both verbal and written

• Attention to detail and problem-solving skills.

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

• Computer literate. Fully conversant with the current uses of information technology in the workplace and uses IT as a management tool.

• Some knowledge and experience of Pastel and Xero will be beneficial.

• A creative mind with an ability to suggest improvements, work well with others (friendly demeanour) and take initiative.