Operations Administrator – Brits, North West Province
Permanent R14k CTC P/Month

Purpose:
Effectively support operations with regard to PO’s, invoices, timesheets, month end, assets & reporting. This role will report to the Administration Supervisor.

Minimum Requirements:
• Must currently Reside in Brits, North West, Pretoria North, Rustenburg & Surrounds
• MS Word, Excel, PowerPoint and Outlook; Cognos; ICS; SAP etc
• Grade 12 / Standard 10 Certificate
• Minimum 2 years administration experience.
• Sound and proven understanding of accounting principles.
• Exposure to mandatory labour regulations.
• Ability to work after hours and extended hours.
• Knowledge of relevant client ERP system / SAP
• Understanding of warehousing & production environment.
• Knowledge of QMS & SHERQ.

Duties:

Purchasing:
• Submit PO's on ERP. Check Approval follow up's.
• Submit all approved PO's to supplier for delivery
• Goods Receipt PO's on ERP after delivery has been completed.
• Updating of Purchasing lists.
• Weekly bag and Summary sheets.
• Distributing of stationary/hardware to Ops.
• Control & distribution of PPE

ESS:
• Capture relevant staff timesheets, overtime, leave forms & claims on ESS.
• Communicating payroll queries to HR.
• Timesheets/Overtime Reports.
• E-mail all timesheets electronically to Labour.
• Broker and submit hardcopies to Labour Broker consultant.
• Check Timesheets vs Invoice Analysis.
• Check Timesheets vs O/Time Report.
• Report all queries to Labour Broker and Ops and ensure queries are resolved timeously.
• Submit signed Labour Broker invoices to Finance timeously.
• Continuous updating of timesheets and o/time reports:

Invoicing:
• Raise weekly/monthly invoices to client.
• Update the monthly invoicing schedule, invoicing template and debtors report accordingly including Filing


Month End:
• Prepare Monthly P&L Review Template.
• Prepare Provision for Expenditure Report.
• Prepare Balanced Scorecard Report.
• Prepare Equipment Schedule Report.

KPI Reporting:
• Tabling actual KPI data from business in agreed format.
• Alerting operational management & admin supervisor to major variances to SLA KPI's.

Asset Management:
• Ensure asset register is up to date.
• Assist with audits.

Please note only shortlisted candidates will be contacted
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