Ops Secretary - Pretoria Verfied

Salary Negotiable Pretoria, Gauteng Pretoria, Gauteng more than 14 days ago 20-08-2015 4:02:16 PM
17-09-2015 4:02:16 PM
OverviewThe incumbent will be responsible for assisting the Regional Manager with all administrative duties.Education and experience required:
· Matric / Grade 12· Secretarial diploma / certificate· A minimum of five years secretarial experience· Fully competent in MS Office packages· SAP experience advantageous
Knowledge, Skills and Competencies required:
· Excellent organisational, numeric and administrative skills· Ability to multitask and prioritise effectively whilst working in a stressful environment· Excellent interpersonal skills and ability to communicate at all levels· Well groomed and professional· Ability to maintain confidentiality· Ability to work flexible hours
Key areas of responsibility
Maintain efficient profit centres through the planning and controlling of all duties related to the administration processing of company documents. This will include all payroll, invoicing, client, staff, costings and all financial aspects of the businessTyping, filing and faxing for the Operations Manager and Regional ManagerTyping of quotations and general correspondence for Area ManagersTyping and distributing Client questionnairesDictation (speedwriting) and transcription thereofGeneral correspondenceDiary managementEnsure that the Operations Manager and Regional Manager has all the documentation needed when attending meetingsCompetently deal with irate clients and general client liaisonReceive and attempt to resolve client problems/queries and advise the Operations Manager thereof
Coordinate and schedule meetings as requestedOrder stationery for the Operations Manager and Area ManagersMake travel arrangements when necessaryDaily recording of department staff Attendance RegisterDraw up all client / contract lists and keep updated on a regular basisManaging of the Bloemfontein stock control system and controlsEnsure that stock take is completed on or before the 25th of each month.Ensure that Service Agreements are in place for clientsProcessing of material picking slipsManage fleet bookingsCapturing of operations dashboard informationArrange Deep Clean Bookings with the Capitec Branches(Capitec)Input the AM Tool information as required.

Recruiter: HotelJobs