PA or Secretary or Recpetionist - Pretoria Verfied

R 5000 - 8 000 per month Pretoria, Gauteng Pretoria, Gauteng more than 14 days ago 22-08-2014 7:25:46 AM
05-09-2014 7:19:14 AM
PA / Receptionist / Secretary
Age: 20 – 25 years
Area: Pretoria East
Salary: min R5 000 – R8 000 gross

Must be fluent in English, preferably 1st language English

Receptionist – Job description
Operates multi-line telephone system to answer incoming calls; directs callers to appropriate personnel and a variety of administrative duties.
Essential Duties and Responsibilities

• Retrieves messages from voice mail and forwards to appropriate personnel.
• Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about organization and provides callers with address, directions, and general non-immigration related information.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access.
• Updates appointment calendars.
• Receives, sorts, and routes mail; maintains and routes publications.
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Takes payments for services and products.
• Orders, receives, and maintains office supplies
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents
• Performs other clerical duties such as filing, photocopying, and collating
• Update online client database with new client particulars
• Open files for new clients.
• Other general administrative duties, as required from time to time by management