PA / Secretary - Pretoria Verfied

R 8 000 - 9 000 per month Pretoria, Gauteng Pretoria, Gauteng more than 14 days ago 26-03-2015 6:53:16 AM
30-03-2015 9:55:53 AM
PA / Secretary
Area: Pretoria East
Salary: R8 000 – R9 000 gross (not negotiable)
Availability: Immediate
Start date: 01 April 2015

Job description

Operates multi-line telephone system to answer incoming calls; directs callers to appropriate personnel and a variety of administrative/pa/ secretarial and typing duties.

Requirements
Must be able to type well
Ideally first language English
Essential secretarial experience
Must be able to handle all email correspondence (receiving, sending and email attachments – print and send)

Essential Duties and Responsibilities

Retrieves messages from voice mail and forwards to appropriate personnel.
Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department.
Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
Answers questions about organization and provides callers with address, directions, and general non-immigration related information.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Monitors visitor access.
Updates appointment calendars.
Receives, sorts, and routes mail; maintains and routes publications.
Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
Takes payments for services and products.
Orders, receives, and maintains office supplies
Creates and prints fax cover sheets, memos, correspondence, reports, and other documents
Performs other clerical duties such as filing, photocopying, and collating
Update online client database with new client particulars
Open files for new clients.
Typing of letters and general correspondence
Other general administrative duties, as required from time to time by management
Please take note that initial correspondence will be via email

Correspondence will be entered into with short-listed candidates
If you have not received a reply within 1 week please consider your application