PA to CEO and Receptionist - Cape Town Verfied

Salary Negotiable Cape Town, Western Cape Cape Town, Western Cape more than 14 days ago 21-04-2015 2:43:14 PM
11-05-2015 11:19:20 AM
Location: Cape Town
Contract: 6-8 Month Fixed Term Contract (Maternity Cover)
Availability: Immediate
Offer: Market Related
Job level: Junior

Description
Working closely with the CEO, you will provide effective one-on-one secretarial support as well as perform general reception duties. You can expect a fast paced and vibrant environment. You will be required to think on your feet to ensure the smooth running of the office.

Responsibilities
• Provide prompt personal assistance and administrative support to the CEO (i.e. screen calls, diary management, co-ordinate international business travel, process expense claims).
• Manage reception in a professional and friendly manner (i.e. Meet and greet clients, arrange couriers, ensure meeting rooms and reception area are tidy, manage switchboard and offer refreshments to visitors).
• Perform administrative duties such as filing and safekeeping of documentation and contracts.
• Ensure effective stock control of office supplies and stationary.
• Liaise with external parties & coordinate meetings and small events (on and off site).
• Assist the Finance department: Capture purchase orders on Easybuy, confirm items received and follow up on outstanding items and supplier invoices.
• Assist the Marketing department: Order, receive and distribute promotional items.

Requirements
• Matric
• Office Management or secretarial qualification will be advantageous.
• Proven PA experience.
• Working knowledge of EasyBuy (or similar procurement system) will be advantageous.
• Advanced computer literacy (i.e. MS Word, PowerPoint, MS Outlook, Excel) (Computer skills will be tested).
• Good time management skills.
• Excellent interpersonal and communication skills (Telephone skills will be tested).
• Flexible and proactive attitude with ability to work under pressure, delivering to tight deadlines

Employment Equity candidates are encouraged to apply. PriceCheck reserves the right not to make an appointment.