We are urgently looking for a Personal assistant (PA) to provide a comprehensive, confidential and professional support service on of our Directors in our Richards Bay Branch .
Main Job Tasks and Responsibilities
1.To maintain and provide a support service for the Director’s daily schedule, including forward planning of his workload, diary management and co-ordinating and collating all relevant paperwork.
2. To set appointments and meetings for the Director as requested including regular one to one meetings with the Director.
3. To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary
4. Respond and advise efficiently to all electronic or verbal enquiries for the Director and other executive management, using their own initiative
5. To liaise effectively with internal divisions/departments and external organisations on behalf of the Director.
6. To advise the Director of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects
7. To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the Directors office
8. To ensure the smooth flow of information, including action monitoring to achieve deadlines and project milestones
9. To effectively plan and coordinate corporate training events, evaluation workshops and conferences on behalf of the Director, from inception through to tendering, to event management, budgetary control, invoicing and post event appraisals.
10. To plan and implement hospitality arrangements for the Director, including provision of hospitality for visitors
11. To provide a confidential and efficient filing system for the Director and his offices,
12. To organise travel arrangements for the Director
13. To execute any other duties assigned as directed by the Director


Education and Experience
• + 5 years PA experience (to executive management)
• relevant office administration qualification
• computer skills and knowledge of relevant software
• knowledge of operation of standard office equipment.
• knowledge of clerical and administrative procedures and systems such as filing and record keeping

Key Competencies
• communication skills - written and verbal
• planning and organizing
• prioritizing
• problem assessment and problem solving
• information gathering and information monitoring
• attention to detail and accuracy
• flexibility
• willing to work weekends and long hours
• adaptability
• customer service orientation
• teamwork