Patent Clerk / Typist - City Of Tshwane Metro Verfied

Salary Negotiable City Of Tshwane Metro, Gauteng City Of Tshwane Metro, Gauteng more than 14 days ago 21-07-2015 9:39:41 AM
18-08-2015 9:39:41 AM
A well-known Law Firm based in the East of Pretoria, needs to appoint a Clerk / Typist for the Patents Office.

Duties and responsibilities
Checking certificates of Grant/Design registration certificates and dispatching to Patent office
Checking if the account is delinquent
Checking LP/DRC for correctness and completeness in all aspects
Reporting and invoicing according to standing instructions and/or departmental standard
Correcting errors and returning to Patent office for re-issue
Ordering and dispatching of duplicate certificates.
Following up on outstanding/corrected certificates at the Patent office
Accurate preparation in accordance with prevailing instructions
Timeous preparation in accordance with departmental requirement
Checking, signing and where appropriate dispatching filling receipt letters
Updating workflows
Completing inside stamp and electronic file
Accurately reflecting any updates to inside stamp and electronic file
Updating accurately acceptance/registration status
Checking and verifying client/payer details
Documentation must be easily retrievable at all times
All information received updated accurately and in line with procedures
Updates done or arranged immediately when information is received
Checking files for outstanding requirements, and delayed dates
Processing and reporting in accordance with standing instructions and/or departmental standard
Skills and knowledge
Good command of English language
Computer literate on MS Word and Excel and other MS office packages
Excellent writing and verbal skills
Knowledge of basic accounting
A methodical, well organised person who can use initiative and can think logically
Ability to prioritise, work with several matters simultaneously, work under pressure and meet deadlines
Qualification/s
Grade 12 or National Higher Certificate/Diploma
3 - 5 yrs relevant secretarial exp in the legal industry – must have PATENT exp
Secretarial diploma