Manage various different payrolls on VIP for all of the Companies Operating Companies with a total staff compliment of approximately 850 employees; differentiating between permanent and contract or fixed term staff. Ensure that an effective and efficient payroll management system is provided to the Group of companies.
Responsibilities
• Manage work flow to ensure all payroll transactions are processed accurately and timeously, whilst ensuring that procedures are in place to provide strong internal controls ensuring good governance in the payroll.
• Remain current on new legislation and regulatory rulings impacting on payroll and reporting requirements. Enforce adherence to requirements and advise management on required actions.
• Evaluate and analyse existing payroll policies and procedures; draft, propose and implement changes and/or quality control measures leading to best practice operations.
• Process correct garnishee calculations and compliance.
• Run the payroll interface - General Ledger, Leave provision, and 3rd party payments
• Administration of reimbursements to employees, i.e. Credit cards and petrol cards.
• Balance and reconcile payroll related payments and deductions to reports produced via the VIP system prior to transmission in order to validate confirmed reports.
• Timely review and sign off on all required payroll and tax reconciliations.
• Prepare and submit legislative returns - SARS, SDL, and UIF.
• Prepare accurately and timely reports as required by the Finance and Human Resources Departments
• Carry out self-audits on the master payroll schedule Check Bank Control Account reconciliations
• Monitoring and reconciliation of all salary and share bank accounts.
• Responsible to resolve General Ledger queries from Finance.
• Update all employees’ Employment Equity and Skills Development information on the VIP system.
• Reconciliation and submission of Employee benefits
• Manage the interface of Employee benefits with the 3rd parties. Ensure reconciliations are done to match the records of the 3rd parties.
• Maintenance and accurate capturing of Leave records
• Advice the Human Resources Department should a problem be identified in terms of excessive sick and unpaid leave taken by an employee.
• Prepare and distribute IRP5 certificates by 31 March of each year.
• Lead the integration of the company’s payrolls with the PB payroll
• We require an authority on all things payroll, with a combination of technical knowledge and experience to lead the department
• Provide the training and mentorship needed for all facets of payroll management to 2 staff

Requirements:
• Advanced experience and knowledge of VIP and VIP reporting including HRM modules.
• 5-10 years’ experience processing payroll
• 5 years’ experience of being responsible for the full payroll function (management of payroll function)
• 5 Years’ experience on Sage VIP People modules
• Working knowledge of payroll best practices
• Strong knowledge of regulatory requirements
• Understand proper taxation of employer paid benefits
• Work with People / Client orientation
• Ability to work under pressure and meet deadlines
• High degree of professionalism
• Ability to communicate with various levels of management
• Ability to deal sensitively with confidential material