PERSONAL ASSISTANT MD - Cape Town Verfied

R 18 000 per month Cape Town, Western Cape Cape Town, Western Cape more than 14 days ago 05-01-2017 5:23:14 AM
02-02-2017 5:23:14 AM
PERSONAL ASSISTANT - MD
R 18 000

Job Purpose Summary
The Personal Assistant is responsible for providing the Managing Director with full administrative support and attend to specific allocated tasks in both a professional and personal capacity.
Primary duties and responsibilities
1. Diary and Time Management
2. Email Management
3. Screen and respond to all incoming telephone calls and take action as appropriate
4. Manage company stationary and grocery requirements
5. Procurement of ad hoc items required
6. Provide full secretarial and administrative support service to the Managing director
7. Draft routine correspondence for approval and signature
8. Ensure all required approvals are processed and returned to relevant stakeholders
9. Receive visitors to the office
10. Maintain the office filing system and all personnel records
11. Maintain and update employee leave roster
12. Travel arrangements
13. Attend to any catering / beverage requirements for meetings and functions
14. Event Co-ordination
15. Arrange meetings as and when required
16. Undertake projects and research
17. Ensure that all tasks are captured and updated regularly on Smartsheet
18. Act as the communication medium in the office to relevant internal and external stakeholders
19. Assist in managing all legal requirements, including documentation and relevant correspondence.
20. Compile Director’s meeting reports
21. Compile minutes when required

Minimum Requirements
• Matric / Grade 12 or equivalent certificate essential
• Minimum 5 years’ experience as a Personal Assistant / Secretary
• Proficient skills in Microsoft Word, and Excel

Skills Required
• Good telephone manner
• Tact and discretion
• Strong Interpersonal & Communication skills (Verbal and Written)

Recruiter: IT STAFFING