Personal Assistant - Sandton
R
35 000
per month
Sandton, Gauteng
Sandton,
Gauteng
more than 14 days ago
20-10-2014 7:09:11 AM
17-11-2014 7:09:11 AM
PURPOSE OF THE POSITION
To provide an efficient and responsive administrative, organisational and logistical service to the CEO, helping him to manage and prioritise his time.
KEY DUTIES & RESPONSIBILITIES
• Control and maintain electronic diaries and make appointments
• Coordination of meetings and Minute taking
• Co-ordinate Internal meetings. Setting up meeting rooms, arranging parking, catering when and where needed
• Arranging conferences and meetings with internal and external clients
• Purchasing for office & personal supplies
• Purchasing client gifts, staff gifts where and when necessary
• All travel, car hire and accommodation arrangements for entire company via Mymarket booking portal
• Allocate travel costs accordingly – monthly recon’s
• Establish & maintain professional relationships with clients, friends, family & colleagues
• Spread sheets: interpretation, compilations, condensing
• Processing of Travel Expenses, Credit card Expenses, payment requisitions
• Processing of personal accounts payable
• Correspondence with Clients, Suppliers, Staff
• PowerPoint presentations
• Typing of minutes of meetings and keep filing updated
• Maintain filing system both electronically and manually
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Personal errands: car service, dry cleaning, shopping, daily lunch etc.
• Planning and coordinating personal holidays and get-aways
• Other ad hoc duties
KNOWLEDGE
• Experience in Marketing/Promotions would be advantageous
• Tertiary qualification | degree or diploma will be advantageous
• Background in travel / hospitality industry would be advantageous
WORK SKILLS
• Microsoft Office – (Advanced Excel)
• Excellent Admin Skills
• Diary Management (Microsoft Office)
• Excellent organisation Skills
GENERAL SKILLS/ATTRIBUTES
• Microsoft Office – (Advanced Excel)
• Excellent Admin SkillsDiary Management (Microsoft Office)
• Excellent organisation Skills
• Attention to detail in all aspects of work
• Good work ethic and interpersonal skills
• Able to work under tight time constraints
• Ability to prioritize
• Highest level of confidentiality at all times
• Excellent verbal & written communication skill
• Good negotiation & persuasion skills
• Confident individual
EXPERIENCE
• Minimum 4 years relevant experience on an executive personal assistant level
EDUCATION
• Matric (an executive secretarial diploma would be an advantage but not essential)