Personal Assistant - Durban Verfied

Salary Negotiable Durban, Kwazulu-Natal Durban, Kwazulu-Natal more than 14 days ago 25-07-2016 12:00:10 PM
03-08-2016 9:15:17 AM
Personal Assistant

Location: Durban, KZN
Salary: Market Related

Purpose of the Role:
Experienced Personal Assistant required to provide secretarial and administrative support the KZN Forensics team.

Requirements:
Matric
Recognised secretarial diploma
3 – 4 years in a similar role
Highly proficient on all MS Office packages and excellent typing skills
Driver’s Licence

Duties:
Opening and smooth running of client trust accounts
Reconciling trust accounts on a monthly basis which will involve receipt of cash/cheques to be banked
Data administration – sort through information, file and index information
Invoicing and other finance related administration – invoicing local and international clients, controlling work in progress, timesheets, expenses
Coordinate an electronic client database
Conduct client independence status searches
Conduct consumer, company and deed searches through ITC
Typing of business correspondence including but not limited to legal documentation viz, trust documents, court reports
Liaison with clients (private and public sector), SAPS, advocates, attorneys, National Director of Public Prosecutions and the Asset Forfeiture unit
Completion of tender forms and proposal documentation as well as ensure timely delivery thereof
Completion of supplier registration forms
Formatting of documents according to client standards
Compile presentations, reports and general correspondence
Manage filing and archiving for the department
Screening calls
Local and international travel arrangements including flights, accommodation as well as foreign exchange and travel insurance as is relevant
Organising catering and external suppliers as and when required
Diary Management
Organising meetings and conferences both internal and external
Updating various databases
Adhoc requests from Management team
Liaising with clients and staff at all levels
Maconomy administration and other financial related administration
Timesheet and expense sheet administration