Planning and Purchasing Manager

An award winning exporter and manufacturing concern, based in the northern suburbs of Cape Town, bordering the winelands, has a vacancy on their team for a Planning and Purchasing Manager. They are a global organisation with a prominent footprint in South Africa. They have also grown substantially year on year, hence the reason for this vacancy.

Planning Function:

• Receive bottling instructions from Customer Service Managers and Clients (3rd Party) and schedule Work Orders to meet requirements
• Creating Work Orders stating accurate quantity, type, and completion date of units to be produced
• Ensure the Work Order is the latest and correct Specification (NPD)
• In the case of working away old stock/amended BOM's - Ensure the Work Order is amended accordingly
• Send weekly production schedule to ACCOLADE - and update SAGE with the returned comments accordingly
• 3rd Party Bottlers: Complete and send Bottling Request + Specification (PBM, QBS, Etc.)
• Liaises with Production Manager - Bottling and production team to determine progress of Work Orders
• Optimises stock levels and bottling line capacities by interacting with relevant stakeholders
• Monthly Stock Evaluation in order to assist Warehouse Manager with Plan of Action wrt non-moving stock
• Performs the relevant administration, verification and reporting functions

Procurement Function:

• Conducts supplier selections and performance monitoring procedures and ensures adherence to the Supplier Food Safety and Quality Assurance requirements
• Performs annual supplier price negotiations
• Monitor and calculate supplier's annual rebate agreements and price structures
• Assists in the budget compiling and forecasting requirements/procurement needs
• Complete Annual Performance Ratings with suppliers ensuring continuous performance monitoring
• Establishes and maintains a working Supply Level Agreement(SLA) for all suppliers
• Assists with supplier audits when required
• Maintains discipline and ensures adherence to company policy in regard to timekeeping, work performance and behaviour, quality standards, deadlines and proper procedures
• Adheres to QMS standards and procedures ensuring internal audits are conducted in compliance with the IFS and TESCO standards and organic standards and procedures are adhered

Purchasing Function:

• Manages purchasing of raw materials for production utilization
• Create purchase orders within 24 hours of scheduled productions, according to SAGE requirements and send copies to suppliers.
• Weekly compile and send a PO Listing to relevant supplier in order to get confirmation on delivery date, quantity and price
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary
• Respond to customer and supplier inquiries about order status, changes, or cancellations
• Daily follow up on Dry Good deliveries and follow up with suppliers where stock is still outstanding
• Contact suppliers in order to confirm deliveries and to resolve shortages, missed or late deliveries, and other problems
• Provide production team with regular feedback of orders status
• Monitors in-house inventory movements on system
• Prepare, maintain and review SAGE inventory system (scheduled runs vs purchase orders), quality insurance certificates, reports and price lists
• Assist Sales/CSM and Finance with Price Queries & Alternative
• Ensures Purchase Orders are updated with the correct pricing
• Amends purchase orders to account for stock at supplier timeously
• Monitors and controls stock levels to ensure stockholding in stores is kept at minimum stock levels
• Assists in stock taking reconciliations on a monthly basis according to the stock taking procedures
• Monitors stock holding of dry goods at suppliers and maintain stock reports
• Records returnable movements accurately
• Once a week assist in stock count of Glass, Returnables and Consumables in order to determine material requirements

People Management:

• Provides employees with guidance in handling difficult or complex problems and in resolving escalated complaints or disputes.
• Conducts performance appraisals and reviews and recruits staff when necessary
• Identifies training needs and contributes to the development of individuals

Should you meet the above criteria please email your CV to us.

Please note that correspondence will only be conducted with short listed candidates.

Should you not hear from us within the next 2 weeks, please consider your application unsuccessful.