The Biovac Institute requires a Procurement Administrator to contribute to its mission of establishing local biological and vaccine manufacturing capability at its Cape Town based site. Being the only one of its’ kind in South Africa, Biovac strives to respond to the vaccine needs of the developing countries, specifically South Africa and Sub Saharan Africa. This is a particularly exciting time for the company as it continues to grow, strengthen and build on its success and further develop its capabilities, products, services and market diversification.

The successful incumbent will report to the Procurement Section Head

The Key Performance Areas for this position include:

• Administration and Customer Service

o To maintain a filing system for all contracts, service level agreements, purchase orders, quotations and other correspondence
o To assist in answering of telephone and respond to enquiries from external and internal customers.
o To purchase consumables as identified by Section Head as replenishment for stock
o Purchase items in economical order quantities whilst ensuring inventory holding is kept to a minimum
o To ensure all purchase orders of consumables are placed accurately, timeously and maintained in the computerised systems of the company
o To carry out ad hoc services as required by the Procurement department
o Compliance to company procurement procedures and policies.

• Procurement
o Informing suppliers about goods received incorrectly and or out of specification and ensure the Goods returned to Vendor process is adhered to
o To project a professional company image through phone interaction and email correspondence to suppliers and internal stakeholders
o To be contact point for Finance and keep register of invoices for local and international suppliers processed and given to Finance department.
o To be contact person for Finance for the submitting of shipping documents as required by Finance
o To process all invoices for repetitive services and service level agreements.
o To attend to queries with customers and suppliers timeously
o To assist Procurement Officers to monitor open purchase orders vs. receipts and expedite accordingly
o To report status on all outstanding or late orders
o To request COA’s and or COC’s as required
o To complete all training of SOP’s within required time frames

Qualifications and Skills Required:

• Matric or equivalent. Certificate/Diploma in Logistics/Procurement/Buying
• Supply Chain, Buying, Procurement, Experience in FMCG/Chemical/Pharmaceutical Industry

Generic competencies required for the incumbent of this role

• Ability to multi-task, manage own time effectively and deliver against tight deadlines
• Basic Purchasing Skills
• Understanding SOP’s
• Understanding of cGMP
• Inventory management (stock)
• Good administrative skills
• Business Acumen
• Computer Literacy
• Customer Service
• Interpersonal relations
• Attention to detail
• Financial and Mathematical accuracy
• Compliance to systems

All positions will be filled in accordance with our Employment Equity policy as The Biovac Institute is committed to the
pursuit of excellence, diversity and redress. We encourage those living with disabilities to apply.

Kindly note that only successful candidates will be contacted within 3 weeks of application