Procurement Coordinator

Our client requires the services of a suitably qualified, well-motivated and results driven candidate to take up the role of a Procurement Coordinator in Bedfordview Gauteng.


To maintain, manage, and control the Procurement Purchasing Function and also to ensure adherence to the Procurement Policy

Key Performance area

Manage the Tender Management process
Manage compliance and enforcement of the Procurement Policy; includes – Vendor Relationship Management (Vendor non-conformances)
Manage the Procurement administration and Administrator activities and outputs
Evaluate & Select Suppliers for the award of Tenders, Contracts and Purchase Orders
Vendor negotiations and contract management according to the Procurement Policy and this includes price management
Manage and maintain document standards within the PDL and EBMS
Manage the Contract Register and conduct contract life cycle management (including TCO Methodology)
Drafting and management of contracts
Ensuring compliance to BBBEE and ISO standards
Meet BEE and Local Supplier targets. Understand criterion for BEE and BBBEE
Ensure Procurement compliance to BBBEE & ISO standards.
Conduct Market Analysis and understand customer demands
Ensuring the BBBEE targets in terms of the Procurement Departments objectives are met
BBBEE advice and guidance to the Procurement staff on the use of the Vendors
Conduct RFQ’s and Tenders and ensure savings and value to the business
Conduct RFQ’s and Tenders and ensure savings and value to the business
Conduct Market Analysis and understand customer demands
Conduct spend analysis and identify areas to increase on Contract spend
Identify and Source Vendors that can be developed in order to meet criteria relating to Supplier Development & Localisation (SD&L)
Procurement administration such as the creation of adjudication and evaluation reports
Ensure Purchasing is conducted in accordance with the Procurement Policy
Ensure correct Procurement strategy to be followed, i.e. does the Purchase require a Tender, a RFQ and/or special approval
Training & succession planning for administrative staff
Manage surveys form stakeholders to manage departmental performance and manage vendor satisfaction surveys
Cost Savings and efficiency to the business through spend analysis
Ensure on time delivery and effective lead times
Compliance to data management & archiving principles
Planning around customer outages
Procurement administration or any Adhoc (other) duties given by the Procurement Manager
Manage procurement file and price lists
Review of Open Order book

Manage the following reporting requirements:

Number of contracts created by Procurement Coordinator
Monthly / Quarterly BBBEE Status Tracking
Monthly / Quarterly Supplier Spend Analysis per Supplier and management of cumulative values of Supplier Spend (Incl Commodity Segmentation)
Contract Life cycle reporting
Rebates / Savings Reports
Procurement Purchase Order activity (i.e. transactions, spend, commodities)
Buyer & Administrators activities

Required Qualifications/ Experience:

Diploma in Purchasing Management
Degree or relevant Supply Chain Diploma
Attention to detail- Specifically Contract Management and Contract Administration
5 to 7 years in a Procurement Coordination or similar role
Must be computer literate in Microsoft Office (proficient in excel), Lotus Notes, Accpac (or similar ERP system)
Driver’s License and own vehicle essential
This is an AA/EE position and ONLY applications from South African citizens will be considered, i.e. Historically Disadvantaged Individuals (HDI) candidates.

If you have not received a response within 48 hours of submitting your resume, please consider your application as being unsuccessful.

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