Scope & General Purpose of the Job:

To assist with the procurement of goods and services for the organisation.

Procurement:

- Procurement procedures are applied for the buying of all goods and services.
- Systems for the identification of operational needs for procurement are applied in all operating units.
- Scrutinize purchase requisitions for compliance with procurement policies and procedures.
- Generate purchase orders and maintain control over their issue and authorization.
- Release purchase orders only after appropriate authorization has been received.
- Expedite outstanding supply orders.
- Non-contract stock item prices are checked periodically.
- Liaise with Finance where purchase price, order quantities or stock description discrepancies occur.
- Vendor representatives are engaged by appointment, controlled and meetings recorded.
- Non-stock items are reviewed and recommendations made when appropriate to include on the contact supply list.
- Gather data to enable the consolidation of potential group purchasing requirements to enable effective negotiation with suppliers.
- Apply supplier assessment criteria and maintain a database of approved suppliers by commodity, region and record their rated reliability and
sustainability.
- Uphold the integrity of the procurement system at all times.
- Procurement service levels committed to operational units are met.
- Ensure all certificates of suitability of products and services are lodged by suppliers for all products received.
- Supplier performance is monitored to ensure service levels are maintained.


Records:

- Procurement database and recording systems are established and kept up to date.
- Procurement records are kept up to date and monthly reports reflecting procurement activities and trends are issued.
- Monitor stock levels and re-order levels for replenishment.
- Track purchasing history against usage of goods and materials and report anomalies.


BBBEE & Enterprise Development:

- Support and promote local suppliers wherever possible.
- Where ED support is appropriate engage with Corporate Affairs personnel to provide such support and record the obligation in the vendor
engagement process.
- Local vendor procurement education engagements are facilitated to increase local purchasing.

Strategic Plan:


- Procurement information is collected, collated and compiled timeously to assist in the development of business plan.
- Procurement measurement criteria are reported to provide input to strategic plan goals.
- Procurement measurement criteria are bench marked against relevant industry standards to provide comparisons for setting strategic plan
goals.

Competency (Skills and Knowledge) :

Observation, Comparison, Communication, Socialization, Negotiating Skills


Education & Training :

- Diploma in Procurement Management.

Experience:

- At least 5 years in Procurement positions of which at least 3 is in the mining industry