Procurement Officer Verfied

Salary Negotiable Not Specified more than 14 days ago 29-08-2017 8:09:02 PM
03-10-2017 8:09:02 PM

National Procurement Officer

Position

 

National Procurement Officer

Department

 

Facilities Department

Reporting to

 

National Facilities Executive

 

Minimum experience and  requirements

 

 

MUST HAVE

 

 

EDUCATION:

 

  • Matric, National Diploma in Procurement/related
  • Degree will be an added advantage

 

 

EXPERIENCE & SKILLS:

 

  • Office Administration
  • Financial Acumen
  • Understanding of budgets and budget management
  • At least 3 to 5 years’ experience  related to Procurement

 

 

Behavioural Dimensions and Skills required

 

 

  • Computer literate
  • Strong verbal and written communication skills
  • Excellent interpersonal and relationship building skills
  • Ability to mobilise resources to achieve deliverables
  • Ability to handle pressure and meet deadlines
  • Tact, diplomacy and objectivity
  • Must be a team player and have the ability to multi-task
  • Detail oriented
  • Self-starter with strong organisational skills
  • Interpersonal and teambuilding skills
  • Organised with time management skills
  • Good negotiator
  • Control and management of price bargaining
  • Understanding of BEE criteria
  • Ability to generate savings on purchases

 

 

 

 

 

 

 

 

 

 

Key Performance Areas

 

PURPOSE OF THE POSITION

 

The National Procurement Officer is responsible first and foremost for stock procurement for the central store (national procurement in certain categories/fields) and ensuring that, at all times, our maintenance stock holding is fully compliant. The incumbent is also responsible for managing the furniture/stock needs for HQ  The incumbent will be responsible for the annual asset replacement programme in the student buildings nationally and will have to motivate for the purchases as well as maintain precise and detailed record keeping of asset replacement purchases.  In additional the incumbent is responsible for the national uniform purchase programme and all the controls which fall within

 

 

  • Ensure that all stock needs for the central and regional stores are met and that the store is never placed in a “nil stock” position
    • The procurement officer also purchases stationery, cleaning chemicals and refreshments for all regions
    • Asset replacement for student buildings national
    • Asset replacement this excludes any IT product/material)
    • Together with the store manager and maintenance control the stock min/max levels
    • Ensuring that the stock holding never exceeds the ruling stock cap
    • Ensuring that stock for all projects (irrespective of size/value) is procured and in the store on time so that the project time line is not affected
    • Ensuring a good mix of suppliers across all supply disciplines (optimise on pricing and bulk buying)
      • Ensuring that those suppliers provide us with the required 30 day payment terms
      • That those suppliers meet our current ruling BEE score rating
      • Manage the vendor documentation relating to these suppliers and the credit application process
      • Ensure that the above is return by finance within 7 days of submission
      • Securing and locking down prices from service providers which will allow optimal purchasing power
      • Managing the budget that rules the stock procurement process
      • Submission of 3 counter quotes for any single item at R5000 or more
      • Submission of 3 counter quotes for any basket purchase in excess of R10 0000
      • Get approval for the purchase from the NFE and or the ROM (regional ops manager)
      • Budget tracking to be submitted with quotations as well as reason/purpose of purchase (i.e. stock replenishment/special project)
      • Raise the PO for the order and submit same to supplier to ensure stock is delivered within the defined timeframe
      • Stock must be in the store within 5 days of placing the stock request
      • Managing the invoice process from the supplier and control the movement of invoices between the store, procurement and finance department by using the control to purchase spread sheet
      • Manage the filing of all orders/PO’s and invoices for purposes of prosperity and/or audit inspection
      • Work with the store manager to analyse stock holding vs. need/use, and make the necessary changes/adjustments bi-annually
      • Monthly track all the issues from stores to the respective buildings by R&M line category, so as to ensure control of expenses in the building

 

Ref: CPT000052/Mr