Job purpose and summary

The project administrator will oversee and perform administrative functions concerned with various construction projects.

Primary duties and responsibilities (but not limited to):

Maintain physical and electronic filing system
Sourcing reliable contractors, suppliers and service providers
Obtain the most cost effective quotations
Obtain relevant approval on all quotations
Follow up will all contractors, suppliers and service providers and obtain accurate invoices based on the approved quotations
Ensure payment is made for procured items or services and obtain proof of payment from finance
Ensure timeous delivery and receipt of any procured items or services
Maintain stakeholder relationships
Obtain and / or collect samples
Ensure that all deliveries and collections are attended to as required
Meet with suppliers
Conduct site visits
Schedule, assist with and / or coordinate meetings
Meeting minutes
Organize venues for meetings
Maintaining and updating the project calendar
Keeping up to date with compliance regulations
Identify and escalate to management any setbacks impacting on the project
Any ad hoc duties that may arise

Minimum requirements

Valid code 08 drivers licence and own transport essential
Grade 12 or equivalent qualification essential
degree/diploma in project administration advantageous
1 - 2 years’ project administration experience
Computer literate in MS Office - Word, Excel, PowerPoint, internet and email

Skills required

Strong planning and organisational skills
Strong administration skills
Ability to prioritise and multi-task
Strong communication skills (verbal and written)
Problem-solving skills
Attention to detail
Ability to take initiative

Position available from 1st July 2017 for +- 18 month contract.