Project Administrator Pretoria

VACANCY

PROJECT ADMINISTRATOR

PRETORIA

3 MONTH CONTRACT

What will you be responsible for?

To provide administrative and secretarial services to the Directorate: Financial Management Improvement Program in the implementation of the Continuous Capacity Building Program for Public Financial Management

What will you be doing on a day to day basis?

Project Support, Coordination and Systems Administration

• Set up program and document library.
• Compile, processing and filing of all project related information on a daily basis on document library. 
• Oversee content of the entire project Tracking System, that all projects have been registered and all progress on projects are updated onto the Project Tracking System on a regular basis and ensure that all financial information has been registered.
• Provision of project statistics for Management and Technical Meetings.
• Management of the project administration through ensuring that all Letters of Requests are received and formally acknowledged and obtain sign-off of project documentation.
• Draft submissions and assist with all project related administration, adhere to all Project Governance Standards.
• Drafting agendas, taking minutes, distributing and collecting of documents for when administer monthly meetings
• Ensure that closure reports are submitted and recorded.
• Ensure that all project contact lists are forwarded for updating relevant database and also distributed to relevant Directors on a regular basis.
• Implement and maintain version control procedures on all project reports and documentation.
• Ensure that systems are properly administered and reports are made available.

Project Administrative Support

• Provide assistance with regards to the compilation of complex documents (tender dossiers), work plans, time sheets, slide presentations, spread sheets and the acknowledgement of all correspondence related to the project support provided by these officials to the relevant stakeholders. 
• Attend all relevant project and cluster meetings.  Minute taking and the typing and distribution thereof using the templates.  Before any minutes are distributed it will be endorsed and signed off by the relevant official.
• Give administrative support to the relevant officials when requested. These activities would include filing, faxing, facilitating / managing the provision of refreshments at meetings, the copy and binding of documents and / or any other administrative assistance required.
• Assist with the statistics from time sheets and monthly reports for meetings.

Minimum requirements which we need to read about in your CV?

• Relevant Degree/Diploma in Project Management
• Minimum of 3 years’ experience in project coordination, management, administrative and secretarial Support
• Knowledge and experience of functioning in a government institution and or project management related environment
• Function in a multidisciplinary team with varying priorities and work independently on own initiative
• Good communicator work strong interpersonal skills and interact with people at all levels and perform well under pressure in a relatively unstructured environment

Recruitment Process:

• Communication will only be with shortlisted candidates
• CV:  must be in word format
• Copies:  Payslip, ID and Certs
• Consultant:  ****@*****.*** CT000476/JS