PROJECT ADMINISTRATOR
STELLENBOSCH
R 15 000

DUTIES AND RESPONSIBILITIES :

• Project Administration, timeous word processing, design and efficient generation of Site Survey, Site Design Documentation (SDD), including Link Options on Google Earth, Link Profiles (TBC) as well as updating Database where applicable.
• Ensuring that client receives Site Design Document within 48 hours after the Physical Site Survey was executed, unless otherwise stipulated or instructed by your Project Manager.
• Liaising with Third Party Survey companies on WhatsApp Groups, telephonically and other, with the purpose of obtaining the Survey information and photographs needed to create the Site Design Document for each site, be it the Client, the Donor Site and the Repeat (HOP) sites.
• Constant communication and email correspondence internall
• Update Agility/Vtiger accordingly
• No SDD document to be sent out without the visio and the NRC Quote attached.
• Liaise and be aware of each Survey scheduled, co-ordinate with Project Manager should assistance for access at GBN sites be required.
• You’ll need an on-site contact person name and telephone number together with any additional special requirements for each site. (SDD)
• Create WhatsApp Groups and constantly liaise with Teams in order to collect all information needed before they leave a site (Keep each group active until QA done before deleting group.)
• Ensure that Third Party Survey Groups provide the correct photographs as per customer standards.
• Draw and design proposed equipment installation layouts and cable runs for SDD documents.
• Upload all photographs received on Agility.
• Timeous word processing, design and efficient generation of Visio documentation. I.e., Design of Visio layout for each client / project in PowerPoint and/or on the Visio software.
• Monitor Soak Testing and Hand Over Documents. (Upload Tech HOD onto Vtiger and Agility)
• ATP always to be sent out together with the QA (Health/Safety) sheet.
• Upload QA sheet onto Vtiger and Agility.
• No ATP to be sent out without the following accompanying documents : (1) ATP, (2) QA, (3) MRC Quote. *
• Arrange Quality Assurance for each installed link and upload on Vtiger / file after completion.
• Co-ordinate internal and external (Third Party) resources constantly and work with your Project Manager in order to ensure the flawless execution of the Administrative Processes involved with each site acquired, surveyed and installed.
• Ensure that all documents are emailed to client on-time and within scope.
• Track the document flow process and inform Project Manager
• Report any problems and delays to Project Manager immediately.
• Establish and maintain a good relationship with the client.
• Assist Project Manager and Operations Manager, if and where required with any additional administrative tasks.

KEY COMPETENCIES
• Advanced word processing skills;
• Advanced design/layout skills; (i.e., Visio design)
• High level of professionalism when liaising with the client;
• Self-discipline, be able to self-manage and set goals.
• Driven individual, quick document production without mistakes.
• Conflict Management skills;
• Document Management;
• Process Tracking and Management;
• Knowledge of scheduling;
• Excellent MS Office skills;