Job Purpose:

To effectively quote, manage and execute all meetings, incentives and events in Southern Africa for Destination Management.

Key responsibilities:

Prepare customized proposals based on client brief including intensive research into products available to tailor make a proposal
Quoting of correct costing in Excel and Passion according to company guidelines with a detailed and creative description of proposed itinerary and services
Implement ground arrangements & domestic / regional reservations for programs including the booking of venues, décor supplies, technical suppliers etc.
Negotiate with relevant suppliers for special rates in order to obtain business
Renegotiate rates with relevant suppliers once business has been secured in order to increase margin
Management of financials pertaining to the event
Input all relevant data into Passion or any other software used to sell our products e.g. EventPro.
Keep an up-to-date list of additional freelance staff for events e.g. to man a hospitality desk
Hiring of additional staff for events (e.g. to man a hospitality desk) upon approval of your superior
Onsite management of actual event including meet & greet, check-in, function management, conference coordination, transport facilitation etc
Compile detailed cost analysis and final invoicing
Keeping updated suppliers lists and contact details
Travel nationally / regionally if required

Additional responsibilities:

Maintain good product knowledge of hotels, convention venues and services and maintain close working relationships with the relevant personnel
Keep up to date with product changes
Produce the quality of service expected from international standards
Demonstrate good communication skills and customer care
Constantly promote a positive image of the company internally and externally
Assist the Divisional Manager in his / her absence with checking quotations

Fluent in French- not negotiable.

Job Type: Full-time

Salary: R16,000.00 to R23,000.00 /month

Job Location:
Cape Town, Western Cape

Required education:
High school or equivalent

Required experience:
relevant: 4 years
excel: 2 years
supplier and rates negotiation: 3 years
french speaking: Fluent

Required languages:
French
English

Required licence or certification:
SA Drivers