Job Purpose
The Project Manager oversees the planning, implementation, and tracking of a specific short-term project which has a beginning, an end and specified deliverables.
Primary Duties and Responsibilities
Plan the project
• Define the scope of the project in collaboration with senior management
• Determine the resources (time, money, equipment, etc.) required to complete the project
• Develop a schedule for project completion that effectively allocates the resources to the activities
Staff the project
• In consultation with the appropriate manager, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities
• Manage project staff and/or volunteers according to the established policies and practices of the organization
• Contract qualified consultants to work on the project as appropriate
Implement the project
• Execute the project according to the project plan
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
Control the project
• Communicate with relevant stakeholders as outlined in agreements
• Monitor and approve all budgeted project expenditures and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
• Prepare financial reports and supporting documentation for funders as outlined in funding agreements
Evaluate the project
• Ensure that the project deliverables are on time, within budget and at the required level of quality
• Evaluate the outcomes of the project as established during the planning phase

Qualifications
Education
• Matriculation
• University Degree / Professional Certification / Practitioner in a related subject
Skills:
• Microsoft Office Suite (Word, Excel, PowerPoint)
• E-mail
• Internet

Personal characteristics
The Project Manager should demonstrate competence in some or all of the following:
• Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Experience
• 3 years+ planning, coordination and/or project management experience

Working Conditions
• Project Managers usually work in an office environment but the purpose of the project may sometimes take them to non-standard workplaces.
• Project Managers work a standard work week but may be required to work some evenings and weekends to meet project milestones.