Projects Administrator
MAIN PURPOSE
? Assist the Projects team efficiently control inward/outward flow of documentation. To record and date all documents. Manage and control the Projects archives. To assist both external/internal customers with document related queries. To manage and update the project document registers - VDRL. Ensure all technical submissions meet company and the customers’ specifications,. Ensure that all Projects are logged in terms of the departments procedures

DUTIES AND RESPONSIBILITIES
? Loading, tracking and maintenance of the Primary Project VDRL document
? Tracking of suppliers VDRL against primary VDRL
? Assist with accurate and timorous compilation of IOM’s and Data packs for each Project
? Generate or download documentation for the Project
? Prepare and present documentation for each Project to Projects Engineer for approval
? Proactively follow up on outstanding documentation and and advise suppliers/customers
? Ensure that documentation on the server/local files reflect updated status of the Project
? Assist, compile and issue a Bi-weekly status reports on the VDRL
? General management of all documentation related matters for new and existing contracts
? Aid the Commercial Administrator in the creation of Purchase Orders
? Ensure all files and procedures are in line with ISO requirements.
? Consistently monitor documentation deliverables for multiple contracts and alert of potential issues on projects where poor documentation delivery and control is posing a threat to the success of the Project.

Other:
? Continuously improve internal systems and procedures
? The position has direct contact with customers, the Document Controller will be required to assist and take ownership of customers documentation related queries
? Share knowledge and learn from others

QUALIFICATIONS AND EXPERIENCE
? Matric
? A recognized administration qualification is an advantage
? Three (3) years’ work experience, with experience in a similar position being preferred
? Computer literacy, proficient in Microsoft Office software (Word, Excel, MS Projects, Outlook and Power point).
? Knowledge of a document controlling system
? Knowledge of the SYSPRO and AutoCAD system is an advantage
? Knowledge of the customer VDRL system is an advantage