Retail Property Administrator (EE)
West Rand

Our client, an industry leader in property management, seeks to appoint a Property Administrator with a minimum of 3 years experience in a property administration environment within a busy Shopping Mall. The successful incumbent will have had exposure to lease agreements, tenant liaison, debtor management as well as being responsible for general administrative support within a property environment.

General Requirements
• Matric essential.
• Minimum of 2 years experience within a property administration environment.
• Knowledge of leasing process and documentation will be an advantage.
• Solid Ms Office skills with fast, accurate typing speed.
• Ability to draw schedules/reports on system.
• Good communication skills – written and verbal.
• Time management skills.
• A good mix of interpersonal and administrative skills.
• Good problem solving skills.
• Hardworking and highly organised
• Excellent interpersonal skills and a team player
• High attention to detail
• Excellent time management skills
• Proactive, self-starter with initiative
• Flexible
• Ability to cope under pressure
• Ability to multitask

Responsibilities:

• Draft offers and electronically forward copy of agreement of lease and tenant criteria documents
• Follow up on outstanding lease agreements and on FICA documentation
• Draft lease agreements i.e. renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents
• Liaise with tenants, Portfolio Manager, Leasing Manager, Credit Controllers, and agents about lease agreements
• Ensure correct loading of agreements on Nicor system.
• Ensure the correct loading of debit orders
• Open and up keep tenants’ files
• Attend to lease audits
• Complete and up keep outstanding lease reports as well as reports on new lets and renewals already concluded
• Advise meter readers of any changes
• Assist with compilation of the monthly report packs
• Assist with the budget process
• Perform secretarial functions when requested
• Assist with deposit refunds and returning of bank guarantees
• Calculate annual and insurance rates adjustments for loading onto Nicor
• Prepare renewal sheets with information on current and budgeted charges
• Prepare take back inspection reports and notify Building and Leasing Managers
• Write housekeeping letters and reports
• Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries
• Weekly reporting on outstanding offers / leases / FICA